Office Administrator

Manaaki Marine Ltd.; Upper Harbour; On-site; NZD 62,000 - 68,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

Manaaki Marine Ltd in Auckland's Mount Wellington is seeking an experienced Office Administrator to bring order to a busy environment, handle administration, payroll inputs and financial data in Xero and Simpro.

This permanent, full-time role offers Monday–Friday hours 8:00–4:30 with no weekend work. You will own recurring processes, support accounts payable, payroll and supplier payments, and have direct access to business leaders.

Qualifications

• Previous office administration, office coordination or hands-on office management experience.
• Experience using Xero or comparable accounting software, with strong numerical accuracy.
• Confidence with accounts payable, reconciliations, payroll inputs and confidential information.
• Strong organisation, professional communication and the confidence to follow up outstanding information.
• The ability to learn business systems quickly and investigate issues before escalating them.
• Unrestricted legal right to work in New Zealand.

Responsibilities

• Manage daily office administration, inboxes, calls, records and supplies.
• Process supplier invoices, reconcile statements and complete Xero bank and credit-card reconciliations.
• Prepare weekly payroll information, check timesheets, leave and allowances, and follow up missing details.
• Maintain accurate information across Xero, and Simpro.
• Prepare supporting information for supplier payments, including foreign-currency transactions.
• Identify practical ways to improve recurring office and administrative processes.

Skills

Office administration

Xero accounting

Payroll inputs

Numerical accuracy

Communication

System learning

Tools

Xero

Simpro

Job description

Be the person who keeps the office moving

Manaaki Marine is recruiting for an established and growing Auckland marine engineering business. This is a broad, practical Office Administrator position for someone who enjoys bringing order to a busy environment, working confidently with numbers and following tasks through to completion.

You will own recurring office processes across administration, accounts support, payroll inputs and business systems. The is a hands-on role rather than a strategic finance, HR or large-team management appointment.

The work you will take ownership of:

• Manage daily office administration, shared inboxes, calls, records, registers, supplies and correspondence.
• Process supplier invoices, match statements and complete Xero bank and credit-card reconciliations.
• Prepare weekly payroll information, check timesheets, leave and allowances, and follow up missing details.
• Maintain accurate information across Xero, and Simpro.
• Prepare supporting information for supplier payments, including foreign-currency transactions, and investigate routine discrepancies.
• Identify practical ways to improve recurring office and administrative processes.

The capability we are looking for:

• Previous office administration, office coordination or hands-on office management experience.
• Experience using Xero or comparable accounting software, with strong numerical accuracy.
• Confidence with accounts payable, reconciliations, payroll inputs and confidential information.
• Strong organisation, professional communication and the confidence to follow up outstanding information.
• The ability to learn business systems quickly and investigate issues before escalating them.
• Unrestricted legal right to work in New Zealand.

Experience that will strengthen your application

Experience with Xero, Simpro, Payroll, foreign-currency payments, international suppliers or a trade, engineering, marine or field-service business will be valuable. Basic website, Canva or company-update experience is also useful.

What you will receive

• $62,000 to $68,000, plus employer KiwiSaver where applicable.
• Permanent Monday-to-Friday hours with no routine weekend requirement.
• A varied role with visible ownership across accounts, payroll, systems and administration.
• Practical training in the employer's systems and processes.
• Direct access to business leaders and the opportunity to improve how the office operates.

Hours and working environment

This is a permanent 40-hour position based fully in the Mount Wellington office, Monday to Friday from 8.00am to 4.30pm, with a 30-minute unpaid meal break. Because the role supports daily operations and the wider team, hybrid, remote and flexible-hours arrangements are not offered.

This vacancy is open only to candidates who already hold unrestricted legal rights to work in New Zealand. Visa sponsorship and overseas relocation support are not available for this role.