Body Corporate Admin & Meeting Coordinator

Quay Body Corporate Management Limited; Hamilton; On-site; NZD 50,000 - 64,000; Full time

Job summary

Quay Body Corporate Management Limited – Hamilton is seeking a proactive Body Corporate Administrator to support experienced Body Corporate Managers and ensure client properties are well managed. The role offers varied duties and a collaborative team environment.

You will handle administration, coordinating with owners, tenants, contractors, solicitors and insurers to keep portfolios running smoothly and on schedule.

Qualifications

• Organised with strong attention to detail.
• Confident communicator who works with a range of people.
• Able to manage competing priorities and meet deadlines.
• Practical, proactive and solutions-focused.
• Confident learning new systems and software.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Manage correspondence, queries and documentation.
• Assist with AGM, EGM and committee meeting administration and follow-up.
• Maintain accurate property files and records.
• Assist with Disclosure Statements and insurance renewals and claims.
• Coordinate maintenance requests, work orders and contractor communications.
• Communicate with owners, tenants and contractors and support Body Corporate Managers.

Skills

Highly organised

Strong attention to detail

Confident communicator

Ability to manage priorities

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Quay Body Corporate Management Limited – Hamilton is seeking a proactive Body Corporate Administrator to support experienced Body Corporate Managers and ensure client properties are well managed. The role offers varied duties and a collaborative team environment.

You will handle administration, coordinating with owners, tenants, contractors, solicitors and insurers to keep portfolios running smoothly and on schedule.