Business Administrator | Hamilton

Tonkin & Taylor Ltd; Hamilton; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Wellbeing allowance

Access to flu vaccinations

Paid partner leave

Investment in growth and training

Job summary

Tonkin & Taylor Ltd is seeking a proactive Business Administrator in Hamilton to provide high-level administrative support for Directors. This Fixed-Term role covers parental leave for up to 12 months, commencing in July.

The position requires exceptional communication and organisational skills, along with a strong proficiency in Microsoft Office. You will play a crucial role in supporting team efforts and managing competing priorities in a collaborative environment.

Benefits include a wellbeing allowance, cultural capability training, and support during important life events.

Qualifications

• Exceptional communication and organisational skills.
• Advanced proficiency in Microsoft Office suite, particularly Outlook, Word, PowerPoint, and Excel.
• Experience in preparing, analysing, and interpreting business and financial reports.

Responsibilities

• Build strong working relationships with Sector Directors and key stakeholders.
• Support strategic priorities through research and information gathering.
• Deliver high-quality administrative support, including diary and email management.

Skills

Communication skills

Organisational skills

Microsoft Office proficiency

Financial literacy

Business acumen

Job description

Become an integral member of our team at Tonkin + Taylor, where your hard work and positive work ethic will be rewarded!

We are searching for a proactive and highly organised Business Administrator to provide high-level quality support to our Directors. This will be a Fixed‑Term contract of up to 12 months starting in July to cover parental leave and will be based from our Hamilton office.

In this role you will be providing proactive, high quality administrative support to the assigned Directors. While this role will have elements of core PA duties, you will be working across the wider Sector group to provide a variety of administrative duties that ensure that our Sector Directors continue to deliver quality results to our clients and industry partners. This position will work as part of our Business Support team based in Hamilton and will also provide assistance for office related tasks.

This is a dynamic role suited to someone who enjoys building relationships, managing multiple priorities, and contributing to a collaborative team environment.

In this role you will demonstrate a sound work ethic, strong communications skills, ability to work in an exciting but ever‑changing environment as well as a positive attitude.

Responsibilities

• Building strong working relationships with Sector Directors, their teams, and key stakeholders across the business.
• Promoting collaboration and contributing to a positive, high-performing team culture.
• Supporting strategic priorities through research, information gathering, and preparation of background materials.
• Delivering high-quality administrative support, including diary and email management, meeting coordination, minute taking, action tracking, document formatting, and travel logistics.
• Managing day-to-day administrative processes, including expense management and related reporting.
• Coordinating internal and external events and ensuring their successful delivery.
• Working closely with Client Managers to prepare professional, brand-aligned presentations and documentation.
• Acting as a liaison with key clients and Executive Assistants, maintaining strong relationships and networks across the business.
• Anticipating team needs, influencing outcomes, and providing solutions-focused support.
• Co‑ordinate general administration and organisation of team meetings, action logs, planning, social events, catering requests, conference materials and professional memberships as required.
• Managing competing priorities and responding effectively to changing demands while maintaining a calm and professional approach.
• Coordinating travel, accommodation, and associated logistics as required.
• Supporting wider Business Services activities, including staff onboarding, client functions, and employee events.

Qualifications

• Exceptional communication and organisational skills, with a strong commitment to professionalism and attention to detail.
• Advanced proficiency across the Microsoft Office suite, particularly Outlook, Word, PowerPoint, and Excel.
• Strong business acumen, adaptability, and the ability to quickly learn new systems and processes.
• Experience preparing, analysing, and interpreting business and financial reports; financial literacy will be highly advantageous.
• A high level of integrity, discretion, and personal initiative.
• Excellent collaboration and relationship-building skills, with the ability to develop strong networks across a diverse organisation.
• A proactive, solutions-focused approach and the ability to manage multiple priorities in a fast-paced environment.

Benefits

• Supporting wellbeing: A $750 annual wellbeing allowance, access to free annual flu vaccinations, fresh fruit baskets, and additional leave support when you need it.
• Support through life’s big moments: Primary carer salary top‑ups for 26 weeks, paid partner leave up to 4 weeks, back‑to‑work coaching, and long‑service leave.
• Inclusion and sustainable by design: Cultural capability training, accessible ways of working, Gender Tick and Rainbow Tick accreditation, and a clear commitment to sustainability, including Net Zero Carbon certification.
• Investment in your growth: Access to mentoring and leadership development, exposure to a wide range of professional experts and projects, professional memberships, and funded training aligned to your development goals.

At Tonkin + Taylor, we are committed to exceptional thinking together.

Our value ‘Everyone Matters’ is at the heart of what we do. We’re proud to be an Immigration New Zealand Accredited Employer and a member of Diversity Works. We warmly welcome all applicants, your voice and perspective are valued here.