Office Administrator & Coordinator

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 45,000 - 65,000; Full time

Job summary

Long + Cowan, a well-established Chartered Accounting practice, is seeking an organised administrator to support practice administration, client service and office operations in Wellington. You will coordinate client onboarding, maintain records and assist with meetings and reporting.

Ideal candidates have strong MS Office skills, experience in practice administration, and the ability to manage multiple priorities with minimal supervision. Experience with Xero or MYOB is a plus.

Qualifications

• Experience in administration or office coordination.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Ability to build relationships with clients and stakeholders.
• Comfortable managing multiple priorities and working independently.
• Proficiency with Microsoft Office and business systems.
• Experience with Xero or MYOB is advantageous.

Responsibilities

• Coordinate client onboarding and maintain client records.
• Support AML/CFT compliance requirements.
• Manage Companies Office filings and statutory records.
• Prepare and issue client correspondence, engagement documents and reports.
• Assist with scheduling meetings and coordinating client communications.
• Support accounting team with administrative tasks.
• Coordinate Annual General Meetings and committee meetings.
• Prepare agendas, packs and minutes.
• Maintain owner and body corporate records.
• Administer levies, supplier payments and owner communications.

Skills

Administration

Client service

Attention to detail

Microsoft Office

Xero or MYOB

Independent work

Education

High school diploma or equivalent

Tools

Xero

MYOB

Microsoft Excel

Job description

This is a varied and hands-on role that combines practice administration, client service, body corporate coordination and office operations. As a key member of our team, you will be responsible for ensuring the smooth running of administrative processes while providing exceptional service to clients, owners, suppliers and internal stakeholders.

Key responsibilities

• Coordinate client onboarding and maintain client records
• Support AML/CFT compliance requirements
• Manage Companies Office filings and statutory records
• Prepare and issue client correspondence, engagement documents and reports
• Assist with scheduling meetings and coordinating client communications
• Support the accounting team with administrative and workflow tasks
• Coordinate Annual General Meetings and committee meetings
• Prepare agendas, meeting packs and minutes
• Maintain owner registers and body corporate records
• Administer levies, supplier payments and owner communications

About you

• Has previous administration, practice administration or office coordination experience
• Is highly organised with excellent attention to detail
• Has strong written and verbal communication skills
• Enjoys building relationships with clients and stakeholders
• Is confident managing multiple priorities and working independently
• Has experience using Microsoft Office and business systems
• Ideally has experience with Xero, MYOB or similar accounting software
• Experience with body corporate, property, legal or accounting administration would be an advantage

About us

Long + Cowan is a well-established Chartered Accounting practice providing accounting, taxation and body corporate services to a diverse range of New Zealand businesses, property owners and organisations.