Property Onboarding & Admin Coordinator

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 60,000 - 80,000; Full time

Job summary

Bayleys in New Zealand is seeking an organised administrative assistant to support two Business Development Managers. You will coordinate new properties from onboarding through listing and handover to the Property Management team, manage documentation, payments, photos and marketing.

The role requires strong administration, attention to detail, and the ability to juggle competing deadlines. Experience with property management or real estate is advantageous, and you will use Reapit and Trello to

Qualifications

• Highly organized with excellent attention to detail.
• Proactive with strong follow-up and time-management skills.
• Confident juggling multiple priorities and deadlines.
• Strong administration and computer skills.
• Property management or real estate experience advantageous.

Responsibilities

• Process and check new Management Authorities and follow up outstanding information.
• Coordinate Healthy Homes assessments, compliance documentation and owner payments.
• Prepare rental adverts and coordinate property photos, videos and marketing.
• Manage new property documentation, insurance, keys, access and alarm information.
• Maintain accurate records and workflows in Reapit and Trello.
• Communicate with owners, contractors, agents and developers and follow outstanding actions through to completion.
• Assist with rental appraisals and new-build property onboarding.
• Complete property presentation/cleaning checks where required.
• Send new owner communications and ensure properties are ready for handover to the Property Management team.
• Assist with social media, referral administration, RateMyAgent and general BDM support.

Skills

Highly organized

Time management

Follow-up

Multi-tasking

Administration

Property experience advantageous

Tools

Reapit

Trello

MS Office

Job description

Bayleys in New Zealand is seeking an organised administrative assistant to support two Business Development Managers. You will coordinate new properties from onboarding through listing and handover to the Property Management team, manage documentation, payments, photos and marketing.

The role requires strong administration, attention to detail, and the ability to juggle competing deadlines. Experience with property management or real estate is advantageous, and you will use Reapit and Trello to