Property Management Administrator

Aotearoa New Zealand Association of Social Workers; Linwood-Central-Heathcote Community; On-site; NZD 60,000 - 80,000; Full time

Job summary

Bayleys in New Zealand is seeking an organised administrative assistant to support two Business Development Managers. You will coordinate new properties from onboarding through listing and handover to the Property Management team, manage documentation, payments, photos and marketing.

The role requires strong administration, attention to detail, and the ability to juggle competing deadlines. Experience with property management or real estate is advantageous, and you will use Reapit and Trello to

Qualifications

• Highly organized with excellent attention to detail.
• Proactive with strong follow-up and time-management skills.
• Confident juggling multiple priorities and deadlines.
• Strong administration and computer skills.
• Property management or real estate experience advantageous.

Responsibilities

• Process and check new Management Authorities and follow up outstanding information.
• Coordinate Healthy Homes assessments, compliance documentation and owner payments.
• Prepare rental adverts and coordinate property photos, videos and marketing.
• Manage new property documentation, insurance, keys, access and alarm information.
• Maintain accurate records and workflows in Reapit and Trello.
• Communicate with owners, contractors, agents and developers and follow outstanding actions through to completion.
• Assist with rental appraisals and new-build property onboarding.
• Complete property presentation/cleaning checks where required.
• Send new owner communications and ensure properties are ready for handover to the Property Management team.
• Assist with social media, referral administration, RateMyAgent and general BDM support.

Skills

Highly organized

Time management

Follow-up

Multi-tasking

Administration

Property experience advantageous

Tools

Reapit

Trello

MS Office

Job description

To provide efficient administrative and operational support to two Business Development Managers, coordinating new properties from initial onboarding through to listing and handover to the Property Management team.

Key Responsibilities

Process and check new Management Authorities and follow up outstanding information.

Coordinate Healthy Homes assessments, compliance documentation and owner payments.

Prepare rental adverts and coordinate property photos, videos and marketing.

Manage new property documentation, insurance, keys, access and alarm information.

Maintain accurate records and workflows in Reapit and Trello.

Communicate with owners, contractors, agents and developers and follow outstanding actions through to completion.

Assist with rental appraisals and new-build property onboarding.

Complete property presentation/cleaning checks where required.

Send new owner communications and ensure properties are ready for handover to the Property Management team.

Assist with social media, referral administration, RateMyAgent and general BDM support.

Key Skills & Attributes

Highly organised with excellent attention to detail.

Proactive with strong follow-up and time-management skills.

Confident managing multiple priorities and deadlines.

Strong administration and computer skills.

Property management or real estate experience advantageous.

Key Measure of Success

New properties progress smoothly, accurately and efficiently from signed Management Authority through to listing and handover, ensuring exceptional communication to our clients throughout this process

Key Outcome

Provide exceptional support to the BDMs by ensuring new business is accurately and efficiently onboarded, with outstanding tasks proactively managed through to completion.

What We Offer

A role within a well-established, respected brand

A supportive team environment with high standards and clear expectations

A challenging and rewarding career path, not just a job

A competitive salary, car and phone

If you are looking for a role with support, growth, and long-term opportunity, we would love to hear from you.

Proudly and wholly New Zealand-owned and operated, Bayleys stands tall as a market leader in a competitive industry.

After over five decades of proactive business across all property sectors, Bayleys is this country’s largest full-service real estate agency with a widespread presence throughout New Zealand and Fiji. We offer an unmatched and comprehensive array of property-related services and sector-specific expertise which has evolved to meet changing markets and client needs.

Fundamentally entrenched in communities throughout the country and in Fiji, Bayleys' people share the genuine family values that the business was founded on in the 1970s. It's what makes Bayleys, Bayleys.

Proudly and wholly New Zealand-owned and operated, Bayleys stands tall as a market leader in a competitive industry.

After over five decades of proactive business across all property sectors, Bayleys is this country’s largest full-service real estate agency with a widespread presence throughout New Zealand and Fiji. We offer an unmatched and comprehensive array of property-related services and sector-specific expertise which has evolved to meet changing markets and client needs.

Fundamentally entrenched in communities throughout the country and in Fiji, Bayleys' people share the genuine family values that the business was founded on in the 1970s. It's what makes Bayleys, Bayleys.

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