Body Corporate Administrator

Quay Body Corporate Management Limited; Hamilton; On-site; NZD 50,000 - 64,000; Full time

Job summary

Quay Body Corporate Management Limited – Hamilton is seeking a proactive Body Corporate Administrator to support experienced Body Corporate Managers and ensure client properties are well managed. The role offers varied duties and a collaborative team environment.

You will handle administration, coordinating with owners, tenants, contractors, solicitors and insurers to keep portfolios running smoothly and on schedule.

Qualifications

• Organised with strong attention to detail.
• Confident communicator who works with a range of people.
• Able to manage competing priorities and meet deadlines.
• Practical, proactive and solutions-focused.
• Confident learning new systems and software.
• Proficient in Microsoft Word, Excel and Outlook.

Responsibilities

• Manage correspondence, queries and documentation.
• Assist with AGM, EGM and committee meeting administration and follow-up.
• Maintain accurate property files and records.
• Assist with Disclosure Statements and insurance renewals and claims.
• Coordinate maintenance requests, work orders and contractor communications.
• Communicate with owners, tenants and contractors and support Body Corporate Managers.

Skills

Highly organised

Strong attention to detail

Confident communicator

Ability to manage priorities

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Quay Body Corporate Management Limited – Hamilton, North Island

Are you organised, detail-focused and looking for an opportunity to build your career in the property industry?

We are looking for a Body Corporate Administrator to join our team and provide administrative and operational support to our experienced Body Corporate Managers. This is a varied role that plays an important part in ensuring our clients and properties are well managed.

About the role

As a Body Corporate Assistant, you will support Body Corporate Managers across a portfolio of properties, helping to ensure matters are handled professionally, accurately and on time.

This is a great opportunity for someone who enjoys administration, working with people and managing a variety of tasks and priorities. You will be dealing with unit owners, contractors, solicitors, insurance brokers and other stakeholders as part of your day‑to‑day role.

What you will be doing

• Managing correspondence, queries and documentation
• Assisting with AGM, EGM and committee meeting administration and follow-up
• Maintaining accurate property files and records
• Assisting with Disclosure Statements and insurance renewals and claims
• Coordinating maintenance requests, work orders and contractor communications
• Communicating with owners, tenants and contractors
• Supporting Body Corporate Managers with day‑to‑day portfolio management

About you

We are looking for someone who is:

• Highly organised with strong attention to detail
• A confident communicator who enjoys working with a range of people
• Able to manage competing priorities and meet deadlines
• Practical, proactive and solutions-focused
• Confident learning new systems and software
• Proficient in Microsoft Word, Excel and Outlook

If you are looking for a role where no two days are exactly the same, enjoy working with people and take pride in getting the details right, we would love to hear from you.