Remote Senior Administrative Specialist

Placements24; Queenstown; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Highly competitive salary and benefits

Fully remote position with flexible工作

Professional development opportunities

Performance-based bonuses

Supportive virtual team environment

Home office expense allowance

Job summary

Placements24 is seeking a highly experienced Senior Administrative Specialist to join its fully remote team. This role provides comprehensive administrative support to senior managers, manages complex calendars, coordinates projects, and ensures discretion.

The ideal candidate is highly organized, proactive, with superb communication and thrives in a virtual environment. The position supports strategic functions with global reach while being executed remotely.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 6+ years of proven experience in a senior administrative or executive assistant role, remote preferred.
• Proficiency with Microsoft Office, Google Workspace and virtual collaboration tools.
• Excellent organizational, time management and multitasking abilities.
• Strong written and verbal English communication and etiquette.
• Ability to manage complex projects and work independently.
• High level of professionalism, discretion and confidentiality.
• Reliable high-speed internet and dedicated home office setup.
• Experience coordinating multiple stakeholders.

Responsibilities

• Provide advanced administrative support to senior management, including complex calendar management and scheduling.
• Coordinate and manage high-priority projects, tracking progress and ensuring timely completion.
• Prepare, edit, and proofread reports, presentations, and correspondence.
• Manage travel arrangements, including complex international itineraries and expense reporting.
• Act as a key liaison between management and internal/external stakeholders.
• Handle confidential information with the highest level of integrity and discretion.
• Organise and coordinate virtual meetings, workshops, and team events.
• Conduct research and prepare summaries or briefings as required.
• Proactively identify potential issues and implement solutions to ensure smooth operations.
• Maintain organised digital filing systems and ensure efficient document management.

Skills

Project management

Time management

Communication

Discretion

Stakeholder management

Remote collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Virtual collaboration tools

Job description

About the Role

Our client, a global leader in its field, is seeking a highly experienced and meticulous Senior Administrative Specialist to join its fully remote team. This role is pivotal in providing comprehensive administrative support to a division of senior managers, ensuring the smooth and efficient execution of their responsibilities. The ideal candidate is exceptionally organised, proactive, possesses outstanding communication skills, and thrives in a virtual work environment. You will be responsible for managing complex schedules, coordinating projects, facilitating communication, and handling sensitive information with the utmost discretion. This position offers the significant advantage of working remotely, providing flexibility and work-life balance. We are committed to cultivating a collaborative and high-performing remote culture. This is an excellent opportunity for a seasoned administrative professional to leverage their expertise in a challenging and rewarding global organisation. The role supports strategic functions that may relate to operations in or around Queenstown, Eastern Cape , but is executed entirely remotely.

Key Responsibilities

• Provide advanced administrative support to senior management, including complex calendar management and scheduling.


• Coordinate and manage high-priority projects, tracking progress and ensuring timely completion.


• Prepare, edit, and proofread reports, presentations, and correspondence.


• Manage travel arrangements, including complex international itineraries and expense reporting.


• Act as a key liaison between management and internal/external stakeholders.


• Handle confidential information with the highest level of integrity and discretion.


• Organise and coordinate virtual meetings, workshops, and team events.


• Conduct research and prepare summaries or briefings as required.


• Proactively identify potential issues and implement solutions to ensure smooth operations.


• Maintain organised digital filing systems and ensure efficient document management.

Requirements

• A Bachelor's degree or equivalent experience in a relevant field.


• A minimum of 6 years of proven experience in a senior administrative or executive assistant role, preferably in a remote setting.


• Exceptional proficiency with Microsoft Office Suite, Google Workspace, and advanced virtual collaboration tools.


• Outstanding organisational, time management, and multitasking skills.


• Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.


• Proven ability to manage complex projects and work independently with minimal supervision.


• High degree of professionalism, discretion, and confidentiality.


• Ability to anticipate needs and proactively address challenges.


• A reliable high-speed internet connection and a dedicated home office setup.


• Experience in managing multiple stakeholders is highly desirable.

Benefits

• Highly competitive salary and comprehensive benefits package.


• Fully remote position offering significant flexibility.


• Opportunities for professional development, training, and career advancement.


• Performance-based bonuses and recognition programs.


• A supportive and collaborative virtual work environment.


• Allowance for home office expenses.


• Chance to work with a respected global organisation.