Executive Administrator

Norway Savings Bank; Norway; On-site; NOK 336,000 - 440,000; Full time

Benefits offered by this job

Paid time off

Sick leave 48h

Job summary

Norway Savings Bank in Maine, ME is seeking an Executive Administrator to provide high-level support to the President & CEO, Board of Directors and Senior Leadership Team. The role is highly visible and requires discretion, professionalism, and the ability to anticipate needs while managing multiple priorities.

The successful candidate will join a team that values accuracy, proactive communication, and collaboration across the Bank, clients, and external partners.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2–3 years assisting Executive management.
• Proven ability to handle confidential information with discretion.
• Strong organizational and time-management skills.

Responsibilities

• Manage calendar appointments, correspondence, travel arrangements, presentations, and other executive-level administrative needs.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and judgement.
• Coordinate meetings for Senior Leadership Team, provide detailed minutes, and host/record meetings using technology.
• Support Board of Directors with meeting coordination, reports, materials, minutes, and reimbursements.
• Maintain accurate corporate records and assist with annual filings as needed.
• Assist CEO with strategic planning documents, initiatives, and special projects.
• Prepare monthly reports and support administrative needs for various teams.

Skills

Executive support

Discretion

Microsoft Office

Communication

Calendar management

Education

Bachelor’s degree or equivalent

Tools

Diligent

SharePoint

Coconut scheduling

UPS CampusShip

Job description

For The Life You Choose, A Career to Match….

Here at Norway Savings Bank, we strive to create a positive, team-based culture that leverages each person’s unique gifts and strengths and offers the support to achieve great things. A place where your unique being shines through.

If this sounds exciting to you, we would love to have you on our team!

Are you a highly organized professional who thrives in a fast-paced environment, enjoys bringing order to complex priorities, and takes pride in being someone others can depend on?

We’re seeking an Executive Administrator based out of our main office in Norway, ME, to provide high-level support to our President & CEO, Board of Directors and Senior Leadership Team. This highly visible role serves as a trusted resource and key point of contact across the Bank, working closely with senior leaders, team members, Board members, clients and external partners. The ideal candidate brings exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs while managing multiple priorities with confidence.

Key Pieces of the Position

• Managing calendar appointments, correspondence, travel arrangements, presentations, and other executive-level administrative needs.
• Handling sensitive and confidential information with the highest level of professionalism, discretion, and judgement.
• Supporting members of the Senior Leadership Team through meeting coordination and scheduling, providing detailed minutes, and utilizing technology for hosting, recording meetings and storing documents.
• Providing administrative support to the Board of Directors, including meeting coordination, catering arrangements, preparation and distribution of reports and materials, meeting minutes, and quarterly Board member reimbursements.
• Maintaining accurate corporate records, reports, and documentation and completing annual corporate filings as needed.
• Assisting the President and CEO with strategic planning documentation, initiatives, and special projects.
• Preparing monthly reports and supporting administrative needs for various teams throughout the Bank.
• Serving as an administrator for several Bank technology platforms including Diligent, Sharepoint – HUB intranet site, UPS CampusShip, and Coconut scheduling software.

What You’ll Bring

Success in this role requires someone who is proactive, dependable and detail-oriented, and comfortable working closely with senior-level leaders. You’ll be a great match if you bring:

• Excellent organizational and time-management skills, with the ability to prioritize needs and meet deadlines.
• Strong written and verbal communication skills and the ability to communicate effectively with a wide range of stakeholders.
• Exceptional professionalism and interpersonal skills.
• Sound problem solving and decision-making abilities.
• The ability to handle confidential and sensitive information with discretion.
• Strong proficiency with Microsoft Office and the ability to learn and navigate a variety of technology platforms.
• The ability to work independently, anticipate needs, and take initiative.
• A commitment to following Bank policies, procedures, and established practices.

Required Education and Experience

• Bachelor’s degree in related field or equivalent work experience.
• 2-3 years assisting Executive management.
• 120 hours of paid time off per year
• 48 hours of paid sick time per year
• 11 paid holidays
• Full suite of insurance benefits
• Comprehensive Wellness Program, including on-site gyms, access to our Health Coach, and individual and team challenges to earn monetary incentives
• Employer HSA contributions
• 401K with exceptional employer contributions
• A hands-on team that is committed to the growth and success of our employees

Our Culture

At Norway Savings Bank, we believe our success is built on the strength of our people and the way we work together. The Executive Administrator will embrace and support our High Achievement and Support Culture, demonstrating behaviors aligned with our culture elements of Communication; Diversity, Equity, Inclusion and Belonging; Leadership; Hunger for Excellence; and Team Member Experience.

Pay

Position starts at $30.00 per hour based on experience.

Physical surroundings are generally pleasant with minimal exposure to injury or other hazards.

Physical Demands

Physical effort required: occasional lifting up to 35lbs; reaching, twisting, bending, pushing and pulling; sitting or standing for extended periods of time; freedom of movement on a regular basis; handling of materials and supplies, computer use for extended periods of time.

AAP/EEO Statement

Norway Savings Bank is an affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.

External and internal applicants, as well as position incumbents who are or who become disabled as defined by the Americans with Disabilities Act must be able to perform the essential job functions either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.