Administrative Assistant

Perspic AS; Bergen; Hybrid; NOK 420,000 - 520,000; Full time

Job summary

Perspic AS in Bergen is seeking an Administrative Assistant to support day-to-day office operations, manage correspondence, and coordinate meetings in a hybrid work setting. You will handle phone calls and emails, greet visitors, prepare reports and presentations, and assist with filing, data entry, and document management, while ensuring clear internal communication.

Experience in IT or electronics is a plus, and strong organizational skills with attention to detail will help you thrive in this

Qualifications

• Strong administrative and clerical capabilities including scheduling, filing and document organization.
• Professional phone etiquette and clear communication with internal/external stakeholders.
• Experience with accounting tools and handling international transfers and customs is beneficial.
• Proficiency with standard office software (word processing, spreadsheets, calendars).
• Excellent organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Manage correspondence and scheduling; greet visitors and handle calls/emails.
• Prepare reports and presentations; assist with filing, data entry and records management.
• Coordinate calendars, travel arrangements and meeting logistics; ensure cross-team communication.

Skills

Administrative support

Scheduling

Communication

Attention to detail

Office software

Hybrid work

Independent work

Team collaboration

Accounting tools

Education

Administration education

Tools

IT/ electronics familiarity

Job description

Company Description

Perspic AS operates in the IT and electronics sector, providing technology-driven solutions and services. The company focuses on innovation, reliability, and efficient support to its clients and partners. Team members contribute to streamlined operations and high-quality customer experiences in a fast-paced, technical environment. Perspic AS values organized, detail-oriented professionals who help maintain smooth internal processes and effective communication. The company offers opportunities to grow skills within both administrative work and the broader IT and electronics field.

Role Description

The Administrative Assistant will support day-to-day office operations, including managing correspondence, scheduling meetings, organizing documents, and maintaining records. Typical responsibilities include handling phone calls and emails, greeting visitors, preparing reports and presentations, and assisting with basic clerical tasks such as filing, data entry, and document management. The role also involves supporting executives with calendar coordination, travel arrangements, and meeting logistics, while ensuring clear internal communication across teams. This is a full-time hybrid role based in Bergen, where the Administrative Assistant will work both on-site and from home as business needs allow.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, and document organization.
• Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with internal and external stakeholders.
• Experience with Accounting tools and handling international bank transfers and customs handling is beneficial.
• Proficiency with standard office software and tools (e.g., word processing, spreadsheets, email, online calendars).
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Ability to work independently and collaboratively in a hybrid setting, maintaining reliability and confidentiality.
• Prior experience in an administrative or office support role; experience in IT or electronics environments is an advantage.
• Relevant education in administration, business, or a related field is beneficial but not strictly required.