Office Assistant

Kearney Italia, Inc.; Oslo; On-site; NOK 223,200 - 279,000; Part time

Benefits offered by this job

Health insurance

Friday breakfast

Social events

Buddy and mentor support

Modern office in central Oslo

Job summary

A dynamic consultancy firm in Oslo is seeking a part-time Office Assistant to help maintain office functions and foster a collaborative environment. The ideal candidate will have strong organizational skills, a proactive approach, and professional communication abilities in Norwegian and English. This role offers a supportive team and opportunities for personal growth, with responsibilities including office tidiness, meeting room preparation, and assistance with supplies.

Qualifications

• Structured and flexible working style with a practical mindset.
• Previous experience in a similar role is an advantage.
• Drive, curiosity, and willingness to learn.

Responsibilities

• Maintain office tidiness and set up/clear catered meals.
• Prepare meeting rooms and manage post/packages.
• Act as receptionist and assist with office supplies.

Skills

Organizational skills

Multitasking

Proactive approach

Professional communication in Norwegian and English

Proficiency in Microsoft Office

Job description

Are you looking for an exciting new opportunity, and do you want to work in a professional and dynamic organization? Are you structured and deliver high-quality service - even when juggling many tasks simultaneously? Then you might be our new Office Assistant at our Prokura office in Oslo, Norway!

We are a close-knit team of 20+ colleagues looking for someone with great drive, attention to detail, and initiative — someone who ensures that our office is welcoming, functional, and a true hub for collaboration.

What we offer:

• A young and dynamic organization, where we work as a team
• Friendly colleagues and regular social events that foster connection and collaboration.
• Being part of a Nordic company with global reach
• Health insurance, Friday breakfast, frequent socials, retreats with the company
• A modern, well-equipped officein the center of Oslo
• A dedicated buddy and mentor to support you along the way

At Prokura, we’re more than just a consultancy firm — we’re a family. We take pride in our strong social culture and flat hierarchy, where everyone contributes to our shared success.

The position:

This is a 40% part-time position, averaging around 16 hours per week, depending on weekly needs. Working hours are within standard office hours, and your physical presence is required. Fridays start early at 08:00, and your hours should be distributed across the week.

The main areas of responsibility are:

• Maintain office tidiness
• Set up/clear catered meals and fruit/snacks as well as Friday morning breakfasts
• Prepare meeting rooms
• Manage post/packages
• Fill up/empty dishwasher
• Clean and calibrate coffee machine
• Ensure office environment looks organized and professional throughout the day
• Act as the receptionist, handle visitors, couriers, and calls
• Assist with purchasing office supplies and groceries and coordinate with landlords, IT support, and suppliers
• Run various errands related to the office
• Ensure storage rooms are kept organized
• Support with various light admin and general office enquiries
• For the right candidate, there may also be opportunities to assist with recruitment, event coordination, and other projects

We believe you bring with you:

A structured, yet flexible working style with a practical, solution-oriented mindset. You take ownership of your tasks, spot opportunities to improve how things run, and enjoy creating structure that helps others succeed. You thrive in a fast-paced environment where priorities can shift – and you bring calm, clarity, and initiative to keep things moving smoothly.

You likely also bring:

• Strong organizational skills and the ability to multitask effectively
• A proactive and independent approach – you see what needs to be done and act on it
• A positive, social, and approachable personality
• A genuine interest in creating a great workplace for others
• Professional communication skills in both Norwegian and English
• Proficiency in Microsoft Office

Previous experience in a similar role is an advantage, but not a requirement – what matters most is your drive, curiosity and willingness to learn.

Are you interested?

Don't miss out on this chance to be a part of our team! Apply now and take the first step towards the Office Assistant position with us. For more information, contact Anna Netterheim, EA & Office Manager Nordics, at [phone] or [e-mail].

Application Deadline:

Submit your motivational letter, transcripts, and resume as soon as possible, as interviews will be conducted on an ongoing basis. We look forward to receiving your application!