Executive Assistant

Helly Hansen AS; Oslo; On-site; NOK 500,000 - 750,000; Full time

Benefits offered by this job

Discounts on gear

Creative, international workplace

Active, sports and outdoors culture

Job summary

Helly Hansen is seeking an Executive Assistant to support the Leadership Team at the Oslo HQ. The role involves day-to-day coordination, planning, and follow-up, staying one step ahead, and handling sensitive information with discretion.

Responsibilities include managing LT calendars, planning travel, expenses, and meetings, and working with the Office team to deliver a warm, efficient experience for visitors and colleagues across time zones.

Qualifications

• You have solid experience supporting senior leaders.
• You are an expert at using Microsoft Office and savvy in digital tools.
• You communicate clearly in English and Norwegian.

Responsibilities

• Manage calendars for Leadership Team and keep schedules running smoothly.
• Plan travel, logistics, agendas, and presentation materials for meetings and events.
• Process travel and expense claims efficiently.
• Handle a broad range of administrative tasks to support the Leadership Team.
• Collaborate with the HR/Office team to create a welcoming experience for visitors.
• Coordinate signatures and support for documents across the organization.

Skills

Senior leadership support

MS Office proficiency

Bilingual English Norwegian

Tools

Microsoft Office

Digital tools

Job description

Support the Leadership Team with day-to-day coordination, calendar management, travel planning, and administrative tasks at the Oslo HQ.

• Solid experience supporting senior leaders
• Expert at using Microsoft Office and savvy in digital tools
• Fluency in Norwegian and English is required
• Discounts on gear
• Creative, international workplace
• An active workplace with a passion for sports and outdoors

Helly Hansen is looking for an Executive Assistant

Helly Hansen is looking for an Executive Assistant to support our Leadership Team

As Executive Assistant, you will support Helly Hansen's Leadership Team (LT) with day-to-day coordination, planning, and follow-up. This is a varied role where you will need to stay one step ahead, think practically, and handle sensitive information with care.

Your tasks will include:

• Manage calendars for members of the Leadership Team and help keep schedules running smoothly.
• Plan and coordinate travel, logistics, agendas, and presentation materials for onsite and offsite meetings and events.
• Manage and process travel and expense claims.
• Take care of a wide range of administrative tasks that help the Leadership Team lead the business effectively.
• Work closely with the LT to stay on top of upcoming commitments, priorities, and follow-ups.
• Help create a warm and welcoming experience for visitors, colleagues, and others who interact with the company in close collaboration with the Office team.
• Coordinate signatures for relevant documents, including electronic signature processes across the wider organization.
• Provide support for internal and external events and contribute to a variety of headquarters activities and initiatives.
• As the above mentioned tasks will vary over different periods, support on request varying from practical coordination around Helly Hansen's commercial calendar and practical tasks in the office, as well as support with people processes and general management will be required.

What we are looking for:

• You are confident handling administrative work and enjoy keeping things organized.
• You pay close attention to the details.
• You have solid experience supporting senior leaders.
• You handle confidential information with good judgment and discretion.
• You make thoughtful decisions and use sound judgment.
• You are an expert at using Microsoft Office and savvy in digital tools.
• You communicate clearly, both in writing and in person. Fluency in Norwegian and English is required.
• You are comfortable working with many different people, from Board members and senior leaders to colleagues across the business and external contacts.
• You can handle several tasks and projects at once and know how to move things forward independently.
• You can respond quickly when needed and are comfortable changing direction when priorities shift.
• You enjoy a busy, hands-on environment where you can take initiative.
• You work well with people from different teams and backgrounds.
• You are comfortable working with colleagues across different time zones.
• No task is too little, we all contribute to get the job done.
• The role reports to HR Director, EMEA
• Direct Reports: None

We offer:

• A creative, international workplace with plenty going on.
• A team and culture that values great work and new ideas.
• Discounts on great gear.
• An active workplace with a real passion for sports and outdoors.

No relocation support provided.

This position is a full-time employment, based in our Oslo / HQ office (Norway).

Questions can be directed to [e-mail]

Founded in Norway in 1877, Helly Hansen continues to develop professional grade apparel that helps people stay and feel alive. Through insights drawn from living and working in the world’s harshest environments, the company has developed a long list of first-to-market innovations, including the first supple waterproof fabrics nearly 150 years ago. Other breakthroughs include the first fleece fabrics in the 1960s, the first technical base layers in the 1970s, made with LIFA® Stay Dry technology, the patented H2Flow™ temperature regulating system, and the revolutionary lighter, warmer LIFALOFT™ insulation. Building on Helly Hansen's proprietary HELLY TECH® waterproof/breathable system, the technical outdoor brand has most recently introduced the award-winning LIFA INFINITY PRO™ - the company’s most innovative waterproof/breathable technology to date.

Helly Hansen is a leader in technical sailing and performance ski apparel, as well as premium workwear. Its uniforms are worn and trusted by more than 55,000 professionals and can be found on Olympians, National Teams, and at more than 200 ski resorts and mountain guiding operations globally.

Helly Hansen's outerwear, base layers, sportswear and footwear are sold in more than 40 countries around the world. To learn more about Helly Hansen's latest collections, visit www.hellyhansen.com.