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Event jobs in United States
Personal Assistant/Executive Assistant
Baker Tilly Malaysia
Kuala Lumpur
On-site
MYR 20,000 - 100,000
2 days ago
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Account Manager (Sales)
SBS Nexus Berhad
Petaling Jaya
On-site
MYR 40,000 - 60,000
2 days ago
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Experiential Education & CCA Lead
UCSI Schools Group
Kuala Lumpur
On-site
MYR 45,000 - 60,000
2 days ago
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BUSINESS ADMINISTRATVIE ASSISTANT
Happy Water
Kuala Lumpur
On-site
MYR 20,000 - 100,000
2 days ago
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Discover more opportunities than anywhere else. Find more jobs nowFacility Technician
Smiths Group
Johor Bahru
On-site
MYR 20,000 - 100,000
2 days ago
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Senior Software Engineering
Razer Inc.
Kuala Lumpur
On-site
MYR 150,000 - 200,000
2 days ago
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Marketing Executive: Events, Campaigns & Influencers
FUJIFILM (Malaysia) Sdn Bhd
Petaling Jaya
On-site
MYR 150,000 - 200,000
2 days ago
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Connect with headhunters to apply for similar jobsMarketing - Executive/Senior Executive
FUJIFILM (Malaysia) Sdn Bhd
Petaling Jaya
On-site
MYR 150,000 - 200,000
2 days ago
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Banquet Chef: Lead Elite Event Cuisine
AccorHotel
Kota Bharu
On-site
MYR 100,000 - 150,000
2 days ago
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Senior Executive, Retail Marketing
Frasers Group
Subang Jaya
On-site
MYR 150,000 - 200,000
2 days ago
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Sales Rep Executive (Medical channel)
IPHARMA.CARE
Kuala Lumpur
On-site
MYR 150,000 - 200,000
2 days ago
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Strategic Events & Banquet Growth Manager
AccorHotel
Kota Bharu
On-site
MYR 40,000 - 60,000
2 days ago
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Threat Monitoring Team Lead
Exness jobs for internal candidates
Malaysia
On-site
MYR 150,000 - 200,000
2 days ago
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Assistant HR Manager, Industrial Relations
Dentsu Aegis Network
Kuala Lumpur
On-site
MYR 100,000 - 150,000
2 days ago
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Final Test Production Line Technician
Robert Bosch Group
Batu Kawan
On-site
MYR 20,000 - 100,000
2 days ago
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Telesales (Telematics)
Radius Limited
Kuala Lumpur
On-site
MYR 100,000 - 150,000
2 days ago
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Manager, Business Development
Berjaya Hotels and Resorts
Kuala Lumpur
On-site
MYR 60,000 - 80,000
2 days ago
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Business Portfolio & Marketing Executive
TK Rentals Sdn Bhd
Kuala Lumpur
On-site
MYR 100,000 - 150,000
2 days ago
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Principal AI Engineer (LLM Agents & Orchestration)
Vyro
Malaysia
On-site
MYR 80,000 - 100,000
2 days ago
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Manager Of Restaurants Club Med Cherating
Club Med
Kuching
On-site
MYR 100,000 - 150,000
2 days ago
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Premier Relationship Manager - Puchong
OCBC
Puchong
On-site
MYR 100,000 - 150,000
2 days ago
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WALK-IN INTERVIEW AT BIOCON JOHOR
Biocon Biologics
Gelang Patah
On-site
MYR 100,000 - 150,000
2 days ago
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Personal Assistant
Baker Tilly Malaysia
Kuala Lumpur
On-site
MYR 20,000 - 100,000
Full time
2 days ago
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Job summary
A leading professional services firm is seeking an Executive Assistant to provide high-level support to the Managing Partner. This role involves managing the partner's schedule, facilitating communication, and ensuring operational efficiency. Ideal candidates should have strong organizational skills, experience in administrative roles, and proficiency in Microsoft Office. A friendly and proactive attitude is essential. This position is based in Kuala Lumpur, Malaysia, and offers a dynamic work environment.
Qualifications
- Proven experience as Executive Assistant or similar senior administrative support role.
- Prior experience supporting C-suite or senior leadership strongly preferred.
- Familiarity with professional services firms is advantageous.
Responsibilities
- Manage and maintain the Managing Partner's schedule, meetings, and deadlines.
- Coordinate internal and external meetings with diverse stakeholders.
- Organise and prepare meeting agendas, briefing notes, and materials.
- Draft, review, and edit correspondence on behalf of the Managing Partner.
- Assist in monitoring departmental workflows and compliance milestones.
Skills
Excellent communication skills (English & Bahasa Malaysia)
Strong organisational and time-management abilities
High proficiency in Microsoft Office and productivity tools
Ability to handle confidential information with discretion
Proactive and capable of multi-tasking
Strong interpersonal skills
Education
Diploma in Business Administration, Management, or relevant field
Bachelor’s Degree (preferred)
Tools
Microsoft Office
SharePoint
Microsoft Teams
Microsoft PowerPoint
Job description
Job Requirement
- Executive Support & Calendar Management
- Manage and maintain the Managing Partner’s daily schedule, meetings, appointments, and deadlines.
- Coordinate internal and external meetings with clients, partners, regulators, and senior management.
- Anticipate scheduling issues and proactively resolve conflicts.
- Arrange travel logistics, including itineraries, hotel bookings, transport, and visa matters.
- Meeting Coordination & Documentation
- Organise and prepare agendas, briefing notes, meeting packs, and presentation materials.
- Attend key meetings with the Managing Partner and accurately record minutes and action items.
- Track post‑meeting follow‑ups with responsible teams and ensure timely completion.
- Maintain a structured system for version control and storage of meeting documents relating to the Managing Partner’s functions.
- Communication & Correspondence Management
- Draft, review, and edit internal and external correspondence on behalf of the Managing Partner.
- Manage high‑volume email communications with professionalism and confidentiality.
- Liaise with partners, senior staff, clients, government agencies, and external advisors.
- Ensure a consistent and polished communication tone reflective of the Managing Partner’s expectations.
- Operational & Administrative Support
- Assist in monitoring departmental workflows, KPI reporting, compliance milestones, and time‑critical matters with the respective Partners.
- Maintain the Managing Partner’s files, confidential documents, and reference materials—both physical and digital.
- Manage the Managing Partner’s timesheets, expense claims, and departmental administrative submissions.
- Liaise with Finance, HR, Practice Admin, and Compliance teams to streamline processes.
- Department & Partner Coordination
- Coordinate with the three licensed partners, team leads, and management to align activities and communications.
- Event & Guest Liaison
- Assist in planning, coordinating, and executing firm events under the Managing Partner’s office.
- Manage logistics for visiting leaders, regional partners, and external stakeholders.
- Ensure professional and hospitable interactions with all visitors.
Requirements
- Minimum Diploma in Business Administration, Management, or relevant field.
- Bachelor’s Degree preferred.
Experiences
- Proven experience as Executive Assistant or similar senior administrative support role.
- Prior experience supporting C‑suite or senior leadership strongly preferred.
- Familiarity with professional services firms (legal, accounting, consulting) is advantageous.
Skills & Competencies
- Excellent communication skills. Written and verbal both in English & Bahasa Malaysia.
- Strong organisational and time‑management abilities.
- High proficiency in Microsoft Office, SharePoint, Teams, Microsoft Power Point and productivity tools.
- Ability to handle confidential and sensitive information with discretion.
- Proactive, resourceful, and capable of multi‑tasking in a fast‑paced environment.
- Strong interpersonal skills.
Personal Attributes
- Mature, dependable, and composed under pressure.
- High integrity, trustworthiness, and professionalism.
- Meticulous, detail‑oriented, and efficient.
- Adaptable to changing priorities.
- Positive attitude with strong initiative.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.