TENDER CLERK

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a detail-oriented billing administrator to prepare and issue invoices to hospitals, process LPOs and sales orders, and track delivery against invoicing. You will maintain accurate records of invoicing, payments, and transactions, monitor accounts receivable, and support month-end closing.

The role requires strong coordination with operations to ensure a smooth billing process and adherence to ISO 9001/14001 and related standards.

Qualifications

• Education: SPM and above.
• Experience in billing, finance, or accounting is an added advantage.
• 1–3 years in billing, accounting, or administrative role.
• Strong attention to detail and accuracy.
• Basic understanding of invoicing and financial processes.
• Ability to manage documentation and records.
• Good coordination and communication skills.
• High level of integrity and accountability.
• Detail-oriented and organized.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Prepare and issue invoices to hospitals.
• Process LPOs, sales orders, and related docs.
• Track delivery status and align orders, delivery, invoicing.
• Maintain records of invoicing, payments, transactions.
• Monitor accounts receivable and ageing reports.
• Provide payment receipts and support finance docs.
• Support month-end and year-end closing.
• Coordinate with operations and suppliers to ensure smooth billing.
• Maintain proper filing and documentation for audit/compliance.
• Participate in new services and adhere to company policies.
• Ensure conformance to ISO standards and related policies.
• Adhere to KPJ core values and legal requirements.
• Provide processes supporting healthcare stakeholders.

Skills

Attention to detail

Documentation management

Communication skills

Integrity

Organizational skills

Education

SPM and above

Job description

Prepare and issue invoices to hospitals in accordance with contract and delivery

Process purchase orders (LPO), sales orders, and related documentation

Track delivery status and ensure alignment between orders, delivery, and invoicing

Maintain accurate records of invoicing, payments, and transactions

Monitor accounts receivable and ageing reports

Provide payment receipts and support finance documentation

Support month-end and year-end closing processes

Coordinate with operations and suppliers to ensure smooth order and billing process

Maintain proper filing and documentation for audit and compliance purposes

Other Responsibilities:

To participate actively in any other new service that is introduced by the organization.

Comply with Company Policies, Health and Safety Policies.

Ensure conformance to all policies and procedures of ISO 9001:2015, ISO 14001:2015, OHSAS 18001:2015, GDPMD & ISO 13485:2015.

Ensure adherence to KPJ’s Core Value at all times.

Ensure adherence to related legal requirement.

Ensure compliance with financial and operational requirements.

Provide processes that support healthcare stakeholders in accordance with operational and service standards.

REQUIREMENT/ QUALIFICATION

Education:SPM and above.

Professional Qualification:Experience in billing, finance, or accounting is an added advantage.

Knowledge andExperiences:Minimum 1–3 years of experience in billing, accounting, or administrative role.

Strong attention to detail and accuracy

Basic understanding of invoicing and financial processes

Ability to manage documentation and records

Good coordination and communication skills

Personal attributes

High level of integrity and accountability

Detail-oriented and organized

Ability to work under pressure and meet deadlines

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.