Clerk

KPJ Healthshoppe Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 61,000; Full time

Job summary

KPJ Healthshoppe Sdn Bhd is seeking a Finance Administrator in Malaysia to handle invoicing to hospitals, process POs and sales orders, and track delivery versus billing. You will maintain accurate records and support month-end close while coordinating with operations and suppliers to ensure smooth order and billing workflows.

The role requires attention to detail, strong documentation skills, and familiarity with auditing and compliance policies within a healthcare setting.

Qualifications

• Experience handling invoices and hospital billing processes.
• Ability to process LPOs and sales orders.
• Strong documentation and record-keeping skills.
• Familiarity with auditing standards and compliance.

Responsibilities

• Prepare and issue invoices to hospitals in accordance with contracts and delivery.
• Process purchase orders (LPO), sales orders, and related documentation.
• Track delivery status and align orders, delivery, and invoicing.
• Maintain records of invoicing, payments and transactions.
• Monitor accounts receivable and ageing reports.
• Support month-end and year-end closing processes.
• Coordinate with operations and suppliers to ensure smooth billing.
• Maintain filing and documentation for audit and compliance.

Skills

Invoicing

Purchase orders

Accounts receivable

Documentation

Auditing awareness

Job description

Prepare and issue invoices to hospitals in accordance with contract and delivery.

Process purchase orders (LPO), sales orders, and related documentation.

Track delivery status and ensure alignment between orders, delivery, and invoicing.

Maintain accurate records of invoicing, payments, and transactions.

Monitor accounts receivable and ageing reports.

Provide payment receipts and support finance documentation.

Support month-end and year-end closing processes.

Coordinate with operations and suppliers to ensure smooth order and billing process.

Maintain proper filing and documentation for audit and compliance purposes.

Other Responsibilities

To participate actively in any other new service that is introduced by the organization.

Comply with Company Policies, Health and Safety Policies.

Ensure conformance to all policies and procedures of ISO 9001:2015, ISO 14001:2015, OHSAS 18001:2015, GDPMD & ISO 13485:2015.

Ensure adherence to KPJ’s Core Value at all times.

Ensure adherence to related legal requirement.

Ensure compliance with financial and operational requirements.

Provide processes that support healthcare stakeholders in accordance with operational and service standards.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have experience using Filing Systems?
• Have you worked in a role which requires a sound understanding of Auditing Standards?

Healthcare Services More than 10,000 employees

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.