Startup Admin & Operations Coordinator

Advanced Electronic Materials (Malaysia) Sdn Bhd; Kedah; On-site; MYR 36,000 - 48,000; Full time

Job summary

Advanced Electronic Materials (Malaysia) Sdn Bhd is seeking an Admin Officer to manage daily administrative operations, organize documents, and support cross-functional activities. The role emphasizes coordination with R&D, Supply Chain, Production, and Sales, as well as handling visits and visa-related duties.

Qualified candidates will have a Diploma or Bachelor’s in Business Administration and strong MS Office skills, with excellent organizational and communication abilities.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience in administrative management, meeting coordination, cross-functional communication, or visa processing is a plus.

Responsibilities

• Handle daily administrative operations and office management to keep a clean, organized, and well-maintained environment.
• Organize, file, maintain, and manage administrative documents, contracts, meeting records, and related files.
• Assist with administrative expenses, payment applications, and preparation of supporting documents.
• Coordinate company meetings, prepare invitations, book rooms, take minutes, and track action items with owners and deadlines.
• Arrange visits from customers, government representatives, partners, and external parties.
• Coordinate cross-functional communication with R&D, Supply Chain, Production, and Sales to support activities.
• Organize internal trainings, meetings, and employee activities; communicate and promote company policies and announcements.
• Assist with visa applications, renewals, and related documentation for foreign employees; monitor progress for timely compliance.

Skills

MS Office

Organizational skills

Communication

Education

Business Admin degree

Job description

Advanced Electronic Materials (Malaysia) Sdn Bhd is seeking an Admin Officer to manage daily administrative operations, organize documents, and support cross-functional activities. The role emphasizes coordination with R&D, Supply Chain, Production, and Sales, as well as handling visits and visa-related duties.

Qualified candidates will have a Diploma or Bachelor’s in Business Administration and strong MS Office skills, with excellent organizational and communication abilities.