Site HR Admin Clerk

Mega City Builder Sdn Bhd; West Coast Division; On-site; MYR 28,000 - 44,000; Full time

Job summary

Mega City Builder Sdn Bhd is seeking a Site HR Admin Clerk to join our Kota Kinabalu project team on a contract basis. The role supports HR documentation, employee records, payroll and on-site administration to keep construction operations compliant and running smoothly.

Based on Sabah labour regulations, you will manage records, assist with payroll, handle leave, onboarding for site workers, and coordinate welfare with site management.

Qualifications

• Experience as HR Administrator or Clerk in construction/industrial setting.
• Knowledge of Sabah Labour Ordinance and local regulations.
• Strong documentation and record-keeping skills.
• Proficient with MS Office and HR databases.

Responsibilities

• Maintain and organize employee records, contracts, certifications, and attendance.
• Assist payroll processing and timesheets under guidance.
• Process leave applications and onboarding for site workers.
• Conduct site inductions and orientation for new hires.
• Prepare HR-related documents like employment letters and agreements.
• Coordinate recruitment activities and candidate databases.
• Ensure compliance with site safety protocols and report issues.
• Provide general HR and admin support to project team.
• Handle on-site office admin and communications.
• Assist welfare initiatives and on-site facilities management.

Skills

Organization & record-keeping

Communication (English & Bahasa Malay

Teamwork & independence

Education

Diploma or Certificate in HR/Business Admin

Tools

Excel

HRMS/Payroll software

Database management

Job description

About the role

Mega City Builder Sdn Bhd is seeking a Site HR Admin Clerk to join our construction project team in Kota Kinabalu, Sabah. This is a contract position that plays a vital role in supporting human resources and administrative functions on-site. You will be responsible for managing HR documentation, employee records, payroll support and general administrative duties that ensure smooth operations across our construction projects. This role is essential in maintaining compliance with employment regulations and supporting the welfare and management of our on-site workforce.

Key responsibilities

• Maintain and organise employee records, including contracts, certifications, medical documents and attendance records
• Assist with payroll processing, timesheets and wage calculations under the guidance of senior HR staff
• Process and manage leave applications, including annual leave, sick leave and other entitlements
• Conduct induction and orientation programmes for new site workers and contractors
• Prepare HR-related documentation and correspondence, including offer letters and employment agreements
• Support recruitment activities by coordinating interviews, managing applications and maintaining candidate databases
• Monitor and ensure compliance with site safety protocols and report incidents or concerns to management
• Provide administrative support to the HR team and project management personnel
• Manage general office administration tasks including filing, scheduling and communications
• Assist with worker welfare initiatives and coordinate on-site facilities and amenities

What we're looking for

• Proven experience as an HR Administrator or HR Clerk, preferably within the construction or industrial sector
• Strong knowledge of Sabah Labour Ordinance, labour regulations and statutory requirements
• Excellent organisational and record-keeping skills with meticulous attention to detail
• Proficiency in Microsoft Office applications, particularly Excel and database management systems
• Strong written and verbal communication skills in English and Bahasa Malaysia
• Ability to work independently and as part of a team in a fast-paced on-site environment
• Understanding of health and safety protocols relevant to construction sites
• Confidentiality and professional discretion when handling sensitive employee information
• Diploma or Certificate in Human Resources, Business Administration or related field (preferred)
• Experience with payroll systems or HRMS software (advantageous)

What we offer

At Mega City Builder Sdn Bhd, we value our employees and are committed to providing a supportive work environment. We offer competitive contract remuneration commensurate with experience and qualifications. You will have the opportunity to work on dynamic construction projects and gain valuable experience in project-based HR management. We provide on-site facilities and support a collaborative team culture where your contributions are recognised and valued. We are committed to maintaining a safe and healthy workplace for all team members.

About us

Mega City Builder Sdn Bhd is an established construction company delivering quality construction projects across Sabah. We specialise in commercial, residential and infrastructure development, with a reputation for excellence, innovation and professional service delivery. Our team is dedicated to creating outstanding built environments whilst maintaining the highest standards of safety, quality and integrity. We believe in investing in our people and fostering a workplace culture that promotes professional growth and development.