Project Administrator (Construction)

Alam Kotamas Sdn Bhd; West Coast Division; On-site; MYR 45,000 - 78,000; Full time

Job summary

Alam Kotamas Sdn Bhd in Kota Kinabalu, Sabah, is seeking a highly organized Project Admin to support the Construction Division from project initiation through completion. You will organize documents, coordinate meetings, monitor submissions, and assist with procurement and site reporting, working closely with project teams, consultants and suppliers.

A diploma or degree in business administration or construction management and at least 3 years in project administration are required, with strong

Qualifications

• Diploma or degree in Business Administration, Project Management, Construction Management or related field.
• Minimum 3 years of experience in project administration, project coordination or a similar role, preferably within the construction industry.
• Strong organizational, communication and coordination skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to work independently with minimal supervision.

Responsibilities

• Provide administrative and clerical support to the Project Manager and project team.
• Maintain and organize project documents, drawings, correspondence, reports and records.
• Monitor drawing submissions, revisions and approval status.
• Coordinate project meetings, prepare minutes and follow up on action items.
• Coordinate with consultants, contractors, suppliers and relevant authorities on project-related matters.
• Assist with site inspections, project reports and progress documentation.
• Assist in procurement activities, supplier follow-up and other project-related administrative matters.
• Prepare and update project progress information and reports for management review.
• Maintain proper filing and tracking of project documentation and correspondence.

Skills

Organizational skills

Communication

Coordination

multitasking

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Project Admin to join our dynamic team in Kota Kinabalu, Sabah.

As a key member of our Construction Division, you will provide administrative, documentation and coordination support to the project team, ensuring smooth and efficient project operations from commencement through completion.

What You’ll Be Doing

Provide administrative and clerical support to the Project Manager and project team.

Maintain and organize project documents, drawings, correspondence, reports and records.

Monitor drawing submissions, revisions and approval status.

Coordinate project meetings, prepare minutes and follow up on action items.

Coordinate with consultants, contractors, suppliers and relevant authorities on project-related matters.

Assist with site inspections, project reports and progress documentation.

Assist in procurement activities, supplier follow-up and other project-related administrative matters.

Prepare and update project progress information and reports for management review.

Maintain proper filing and tracking of project documentation and correspondence.

What We’re Looking For

Diploma or Degree in Business Administration, Project Management, Construction Management or a related field.

Minimum 3 years of experience in project administration, project coordination or a similar role, preferably within the construction industry.

Strong organizational, communication and coordination skills.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Good attention to detail with the ability to manage multiple tasks and deadlines.

Able to work independently with minimal supervision.

Responsible, proactive and well-organized with a positive working attitude.

Good interpersonal skills and ability to work effectively as part of a team.

Willing to work closely with site and project teams when required.

Your application will include the following questions:

• How many years' experience do you have in the construction industry?
• What's your expected monthly basic salary?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a project administrator?
• Which of the following Microsoft Office products are you experienced with?
• How many years of project management experience do you have?