Senior Executive Human Resources (Convertible to Perm)

Jungheinrich Malaysia; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jungheinrich Malaysia is seeking an experienced HR professional to drive efficient HR operations while ensuring compliance and continuous process optimization. You will manage the end-to-end employee lifecycle, payroll, work passes, and data reporting to support strategic HR initiatives.

You will engage with employees across levels, handle confidential matters, and contribute to a digital transformation journey as part of a 6-month contract with potential to convert to permanent.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 3–5 years of HR experience in an operations-focused role.
• Proficient in MS Excel for reporting.
• Strong hands-on HR operations, compliance, and statutory experience.
• Experience with HRIS and HR software tools (Whyze, SuccessFactors advantageous).

Responsibilities

• Oversee HR processes with accuracy, efficiency, and policy compliance.
• Ensure timely payroll processing, government claims, and tax filings.
• Manage end-to-end work pass applications, renewals, and cancellations for employees and global trainees.
• Lead recruitment for designated job grades with hiring managers.
• Drive onboarding and offboarding experiences while maintaining compliance.
• Generate HR reports and insights for data-driven decisions.
• Address employee queries with professionalism and discretion.
• Handle sensitive HR matters with integrity and confidentiality.

Skills

HR Operations

Compliance

Payroll

Work Pass

Talent Acquisition

Employee Lifecycle

HRIS

Reporting

Data Privacy

Stakeholder Management

Education

Degree in HR/Business

Tools

MS Excel

HRIS

SuccessFactors

Whyze

Job description

You will be a key driver of efficient HR operations, ensuring compliance and continuously optimizing processes to elevate the employee experience. You will oversee the main employee lifecycle, ensuring seamless operations across the organization.

As part of our ongoing journey to optimize and digitalize HR functions, you will be part of the initiatives to automate processes, enhance employee experience programs, and contribute to broader HR projects.

It is crucial that you excel in a people-centric environment, engage with employees across all levels and backgrounds. The ability to navigate sensitive conversations with professionalism, empathy, and discretion is important.

What you'll be doing:

• HR Operations & Compliance - Oversee HR processes, ensuring accuracy, efficiency, and compliance with regulatory and organizational policies.
• Payroll & Statutory Requirements - Ensure timely and accurate payroll processing, government claims, and tax filings, maintaining compliance and data integrity.
• Work Pass & Mobility Management - Manage end-to-end work pass applications, renewals, and cancellations for employees and global trainees, ensuring seamless workforce mobility.
• Talent Acquisition - Lead the recruitment process for designated job grades, partnering with hiring managers to identify and secure the right talent.
• Employee Lifecycle Management - Drive smooth onboarding and offboarding experiences, ensuring compliance while fostering a positive employee journey.
• HR Systems & Reporting - Generate reports and insights to support data-driven HR decision-making and continuous process improvement.
• People Engagement & Advisory - Navigate employee queries, sensitive conversations, and workplace matters with professionalism, ensuring a fair and supportive experience for all.
• Confidentiality & Integrity - Handle sensitive HR matters with discretion, upholding the highest ethical and data protection standards.

What we look for:

• A degree in Human Resources, Business Administration, or a related field.
• At least 3 to 5 years of HR experience in an operations-focused role.
• Proficient in the Microsoft suite, particularly MS Excel for reporting.
• Strong hands-on experience with HR operations, compliance, and statutory requirements.
• Experience with HR information systems (HRIS) and other HR software tools for effective data management and reporting. Experience working with Whyze, Success Factor would be an added advantage.
• Strong interpersonal skills with the ability to engage with employees at all levels.
• Experience in leading small-scale projects, ensuring timely delivery and alignment with organizational goals.
• Comfortable with change and driving initiatives in a digital transformation journey.
• Uncompromising integrity and the ability to maintain confidentiality when handling sensitive employee and organizational information.
• Excellent written and verbal communication skills. Ability to produce clear, concise reports and presentations for various stakeholders.
• Strong collaborative mindset with the ability to work across different teams and business units, contributing to cross-functional HR initiatives.
• Familiarity with cost-centre-based structures and how they impact HR operations will be an added advantage

The role will be placed on contract (6 months) with the opportunity to be converted to permanent.