Executive, Human Resource Business Partner (Contract Role)

Private Advertiser; Kuala Pahang; On-site; MYR 67,000 - 100,000; Full time

Job summary

Private Advertiser in Malaysia seeks an Executive, HR Business Partner on a contract basis. You will handle HR transactions, payroll coordination, recruitment support, onboarding, and performance management administration for a fast-paced organization.

The role requires a Bachelor's degree in HR or related field and 2–5 years' generalist HR experience; healthcare or service industries are a plus. Familiarity with HRIS and payroll processes is preferred.

Qualifications

• Bachelor degree in human resource management or related field.
• 2–5 years of HR generalist or operations experience.
• Experience in healthcare or service industry is an advantage.
• Familiarity with HRIS systems and payroll coordination preferred.

Responsibilities

• Execute HR transactions including confirmations, transfers, contract renewals, and employee movements.
• Maintain accurate HR records and audit-ready documentation.
• Coordinate payroll inputs and liaise with payroll services.
• Support benefits, leave and claims queries for employees.
• Coordinate recruitment activities and onboarding documentation.
• Administer performance appraisal cycles and maintain records.
• Prepare documentation for disciplinary and grievance matters.
• Support HR reporting, manpower data, audits, and management reporting.
• Assist in HR communications and employee engagement initiatives.
• Coordinate training logistics and other HR operations tasks.

Skills

HR Operations

Payroll Coordination

Recruitment Support

Onboarding

Performance Management

Employee Relations

Data & Reporting

Communication

Education

Bachelor's degree in HR / BA

Tools

HRIS systems

Payroll software

Job description

Executive, Human Resource Business Partner (Contract Role)

Execute HR transactions including confirmation, transfers, contract renewals, and employee movements.

Maintain accurate and up-to-date employee records in HR systems.

Ensure completeness of HR documentation and audit readiness.

Payroll & Benefits Coordination

Consolidate and verify monthly payroll inputs (attendance, overtime, allowances, claims).

Liaise with HR Shared Services to ensure timely and accurate payroll processing.

Support employees on benefits, leave, and claims-related queries.

Recruitment & Onboarding Support

Coordinate recruitment activities with Talent Acquisition and hiring managers.

Arrange interviews and support onboarding documentation.

Ensure smooth onboarding and induction processes for new joiners.

Performance Management Administration

Administer the performance appraisal cycle and monitor completion status.

Maintain accurate performance documentation and records.

Provide administrative support for performance improvement processes.

Employee Relations Support

Prepare documentation for disciplinary and grievance cases.

Ensure compliance with HR policies and employment legislation.

Coordinate with Group Industrial Relations (IR) for guidance on disciplinary matters.

Escalate complex or sensitive cases to the Head, HRBP.

HR Reporting & Workforce Data

Support manpower tracking and workforce data updates.

Compile data for audits, budgeting, and management reporting.

Engagement & HR Communication

Coordinate employee engagement initiatives and HR-related activities.

Support communication of HR policies, programmes, and updates.

Assist in implementing Group culture and employee experience initiatives.

HR Coordination & Administrative Support

Support HR-related reporting (e.g., manpower, audit, and operational reports).

Assist in audit processes (e.g., MSQH, JCI, IMS, Internal Audit) and ensure documentation readiness.

Coordinate administrative HR matters (e.g., training logistics, employee support services) to ensure smooth operations.

Education

Bachelor's degree in human resource management, Business Administration, or related field.

Knowledge and Experiences:

2-5 years of relevant HR experience in a generalist or HR operations role.

Experience in healthcare or service-based industry is an advantage.

Familiarity with HRIS systems and payroll coordination preferred.

Functional Knowledge:

Understanding of HR processes and employment legislation

Payroll and HR operations coordination

Core Skills:

Strong organisational and administrative capability

Attention to detail and accuracy

Effective communication and interpersonal skills

Ability to manage confidential information with integrity

Personal attributes

Responsible and dependable

Service-oriented and responsive

Proactive and willing to learn

Able to work in a fast-paced operational environment

Team player with positive attitude.