HR EXECUTIVE/ SENIOR

TKS CAPITAL HOLDINGS SDN. BHD.; Malacca City; On-site; MYR 60,000 - 90,000; Full time

Job summary

TKS Capital Holdings SDN. BHD. in Malaysia is seeking an HR professional to support the HR Manager in executing strategies and day-to-day operations, bridging management and staff to ensure smooth HR functions and contribute to broader initiatives.

The role encompasses HR operations, recruitment, employee relations, training, performance management, policy compliance, payroll support, reporting, and strategic HR projects with a focus on confidentiality and integrity.

Qualifications

• Bachelor’s degree in Human Resources, Business Admin, Psychology, or related field.
• Professional certifications (e.g., SHRM, CIPD) are a plus.
• 4–7 years of progressive HR experience with supervisory exposure.

Responsibilities

• HR Operations & Administration: supervise attendance, leave, claims, payroll inputs and records.
• HRIS confidentiality, documentation upkeep and reporting for management.
• Ensure statutory compliance (EPF, SOCSO, EIS, PCB, EA Form).
• Recruitment & Talent Acquisition: lead full cycle from posting to offers.
• Employee Relations & Engagement: address grievances and coordinate disciplinary actions.
• Training & Development: coordinate schedules and assess training effectiveness.
• Performance Management: support KPI setting and evaluations.
• HR Policy Implementation & Compliance: update SOPs and assist audits.
• Payroll & Compensation: collect payroll inputs and assist in disbursement.
• Reporting & Documentation: generate headcount, turnover, and licenses renewals.
• Strategic Initiatives: assist HR transformation and manpower planning.

Skills

Malaysian Employment Law

Interpersonal skills

Leadership

HRIS proficiency

MS Office

Education

Bachelor’s Degree in HR

SHRM/CIPD certification (plus)

Tools

HRIS software

Payroll software

MS Excel

Job description

Job Summary

Supports the HR Manager in the execution of human resources strategies and operations. This role acts as a bridge between upper management and operational HR staff, ensuring the smooth running of daily HR functions while also contributing to broader strategic initiatives.

Key Responsibilities

1. HR Operations & Administration
   • Supervise daily HR operations including attendance, leave, claims, payroll inputs, and employee records
   • Oversee the maintenance and confidentiality of HR documentation and HRIS systems
   • Ensure accuracy in handling statutory compliance (EPF, SOCSO, EIS, PCB, EA Form, etc.)
   • Review and prepare HR reports, headcounts, and monthly updates for management
2. Recruitment & Talent Acquisition
   • Assist in workforce planning and recruitment strategies
   • Lead the full recruitment cycle: job posting, screening, interviews, reference checks, and offer preparation
   • Liaise with department heads to understand hiring needs
   • Support onboarding and orientation processes for new hires
3. Employee Relations & Engagement
   • Address employee grievances and concerns professionally and confidentially
   • Mediate internal conflicts and coordinate disciplinary actions with documentation
   • Assist in developing and executing employee engagement programs and activities
   • Promote a healthy, inclusive, and productive workplace culture
4. Training & Development
   • Coordinate training schedules, vendors, and employee attendance
   • Maintain training records and evaluate the effectiveness of training programs
   • Identify skill gaps and recommend development programs
   • Support in executing performance improvement plans
5. Performance Management
   • Coordinate the performance appraisal cycle and ensure timely evaluations
   • Assist managers in setting KPIs and performance goals
   • Maintain performance records and support in rewards and improvement plans
6. HR Policy Implementation & Compliance
   • Ensure all HR practices are in line with company policies and local employment law (e.g. Employment Act 1955)
   • Assist in updating HR policies, SOPs, and handbooks
   • Help facilitate audits and resolve compliance issues
7. Payroll & Compensation Support
   • Collect and verify monthly payroll inputs (e.g., overtime, allowances, deductions)
   • Work with the finance/payroll team to ensure accurate salary disbursement
   • Support compensation reviews, annual increments, and bonus distributions
8. Reporting & Documentation
   • Generate periodic HR reports for internal use and audits (headcount, turnover, absenteeism, etc.)
   • Draft HR letters: offer, promotion, confirmation, warning, termination, etc.
   • Manage filing systems and ensure timely renewal of licenses or HR-related applications
9. Support in Strategic Initiatives
   • Support the HR Manager in HR transformation, automation, or digitalization initiatives
   • Participate in manpower planning, succession planning, and change management projects
   • Act as the backup HR Manager when the manager is unavailable

Requirements

• Qualifications:
  • Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field
  • Professional certifications (e.g., SHRM, HRDF, CIPD) are a plus
• Experience:
  • 4–7 years of progressive HR experience, with at least 1–2 years in a supervisory role
  • Experience in recruitment, employee relations, and HR operations
• Skills & Competencies:
  • Strong knowledge of Malaysian Employment Law and HR best practices
  • Excellent interpersonal, communication, and leadership skills
  • Ability to handle confidential matters with integrity
  • Proficient in Microsoft Office and HR software systems (e.g., HRIS, payroll systems)
  • Problem-solving, analytical thinking, and multitasking ability