SENIOR CLERK

Private Advertiser; Kulai; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive remuneration

Structured working schedule

Professional development

Collaborative team culture

Job summary

OEL DISTRIBUTION (JOHOR) SDN. BHD. in Senai, Johor seeks a Senior Clerk to strengthen administrative and office support functions. You will manage clerical tasks, support departments, and help maintain efficiency in daily operations.

The role offers leadership opportunities within the admin team, with responsibilities spanning filing, invoicing, data management and reporting, and collaboration across the organisation.

Qualifications

• 4+ years in administrative or clerical roles with progression to senior level.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Strong organisational and time management skills with multi-tasking ability.
• Excellent written and verbal English; Malay and Mandarin advantageous.
• Meticulous attention to detail and accuracy in all administrative work.
• Knowledge of office management systems and database management.
• Proven supervisory or mentoring experience with junior staff.
• Ability to work independently while collaborating across departments.
• Willingness to take on additional responsibilities as required.

Responsibilities

• Organise administrative files and records in line with procedures.
• Process invoices, purchase orders, and other financial documents.
• Coordinate correspondence and communications between departments and external parties.
• Provide clerical support to senior management and departmental heads.
• Maintain databases and administrative systems with accurate information.
• Prepare reports, presentations and other administrative documents as required.
• Assist in coordinating office operations and facilities management.
• Supervise and train junior administrative staff members.
• Handle telephone inquiries and manage visitor reception duties.
• Ensure compliance with company policies and procedures in all administrative matters.

Skills

Leadership

Communication

Time management

Independent work

Tools

Microsoft Office

Excel

Word

Outlook

Job description

About the role

We are seeking a Senior Clerk to join OEL DISTRIBUTION (JOHOR) SDN. BHD. in Senai, Johor. This is a full-time position that plays a vital role in ensuring the smooth operation of our administrative and office support functions. As Senior Clerk, you will be responsible for managing key clerical and administrative tasks, providing support to various departments, and maintaining organisational efficiency. This role is crucial to the daily operations of our distribution business and offers the opportunity to take on a leadership position within the administrative team.

Key responsibilities

Managing and organising administrative files, records and documentation in accordance with company procedures and legal requirements

Processing and verifying invoices, purchase orders, and other financial documentation

Coordinating correspondence and communications between departments and external parties

Providing clerical support to senior management and departmental heads

Maintaining and updating databases and administrative systems with accurate information

Preparing reports, presentations and other administrative documents as required

Assisting in the coordination of office operations and facilities management

Supervising and training junior administrative staff members

Handling telephone enquiries and managing visitor reception duties

Ensuring compliance with company policies and procedures in all administrative matters

What we’re looking for

Minimum 4 years of experience in an administrative or clerical role, with demonstrated progression to a senior level

Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook

Strong organisational and time management skills with the ability to manage multiple tasks simultaneously

Excellent written and verbal communication skills in English; proficiency in Malay and Mandarin is advantageous

Meticulous attention to detail and accuracy in all administrative work

Knowledge of office management systems and database management

Proven supervisory or mentoring experience with junior staff members

Strong understanding of financial documentation and administrative compliance requirements

Ability to work independently whilst collaborating effectively with colleagues across departments

Flexibility and willingness to take on additional responsibilities as required

What we offer

At OEL DISTRIBUTION (JOHOR) SDN. BHD., we are committed to creating a supportive and professional working environment. We offer competitive remuneration packages commensurate with experience and qualifications. As a full-time employee, you will benefit from a structured working schedule and opportunities for professional development within our growing organisation. We value our employees and provide a workplace where you can develop your skills and advance your career within the administration and office support sector. We encourage a collaborative team culture and provide support for employees to achieve their professional goals.

About us

OEL DISTRIBUTION (JOHOR) SDN. BHD. is a distribution company based in Senai, Johor, committed to delivering reliable and efficient distribution services. We pride ourselves on maintaining high operational standards, professional service delivery, and a dedicated workforce. Our company values efficiency, integrity and teamwork, and we are dedicated to supporting the career development of our employees. We operate in a dynamic business environment where attention to detail and administrative excellence are key to our success.