Senior Administrative Lead — Records & Operations

Private Advertiser; Kulai; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Competitive remuneration

Structured working schedule

Professional development

Collaborative team culture

Job summary

OEL DISTRIBUTION (JOHOR) SDN. BHD. in Senai, Johor seeks a Senior Clerk to strengthen administrative and office support functions. You will manage clerical tasks, support departments, and help maintain efficiency in daily operations.

The role offers leadership opportunities within the admin team, with responsibilities spanning filing, invoicing, data management and reporting, and collaboration across the organisation.

Qualifications

• 4+ years in administrative or clerical roles with progression to senior level.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Strong organisational and time management skills with multi-tasking ability.
• Excellent written and verbal English; Malay and Mandarin advantageous.
• Meticulous attention to detail and accuracy in all administrative work.
• Knowledge of office management systems and database management.
• Proven supervisory or mentoring experience with junior staff.
• Ability to work independently while collaborating across departments.
• Willingness to take on additional responsibilities as required.

Responsibilities

• Organise administrative files and records in line with procedures.
• Process invoices, purchase orders, and other financial documents.
• Coordinate correspondence and communications between departments and external parties.
• Provide clerical support to senior management and departmental heads.
• Maintain databases and administrative systems with accurate information.
• Prepare reports, presentations and other administrative documents as required.
• Assist in coordinating office operations and facilities management.
• Supervise and train junior administrative staff members.
• Handle telephone inquiries and manage visitor reception duties.
• Ensure compliance with company policies and procedures in all administrative matters.

Skills

Leadership

Communication

Time management

Independent work

Tools

Microsoft Office

Excel

Word

Outlook

Job description

OEL DISTRIBUTION (JOHOR) SDN. BHD. in Senai, Johor seeks a Senior Clerk to strengthen administrative and office support functions. You will manage clerical tasks, support departments, and help maintain efficiency in daily operations.

The role offers leadership opportunities within the admin team, with responsibilities spanning filing, invoicing, data management and reporting, and collaboration across the organisation.