Secretary / Office Assistant

Destek; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Destek Patent in Kuala Lumpur is looking for a well-organised Secretary / Office Assistant to help run the local office day to day. You will manage calendars, schedule meetings and travel, answer calls and emails, prepare letters and presentations, and support the accounting and HR processes while handling confidential information.

Requirements include a high school diploma or a bachelor’s degree (Business Admin or related field preferred), at least 2 years of secretary/office experience, and

Qualifications

• High school diploma or bachelor’s degree in a related field.
• At least 2 years of experience as a secretary/office administrator.
• Fluent in English; Bahasa Malaysia preferred.
• Turkish language skills a plus.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage calendars of the office manager and team; schedule meetings, appointments and travel.
• Handle incoming calls, emails and visitors, and direct clients to the right people.
• Prepare, edit and file correspondence, letters and presentations.
• Keep track of client files and documents, both physical and digital.
• Support the accounting team with invoices, quotations and payments.
• Manage office supplies, shipping and courier services, and supplier communication.
• Coordinate with the head office in Türkiye and our other international branches.
• Help with office administration and HR tasks, such as documentation and leave tracking.
• Handle confidential information and client data with care.

Skills

Excellent communication

Organised

Multitasking

Professional demeanor

Problem solving

Education

Bachelor's degree in Business Administration

High school diploma

Tools

MS Office

Job description

Job Posting: Secretary / Office Assistant – Kuala Lumpur, Malaysia

About Us

Destek Patent has been an intellectual property consultancy since 1983. We work on trademarks, patents, designs and copyrights. We have around 200 employees, with offices across Türkiye and in Dubai, London, Switzerland, Kazakhstan and Malaysia. We are looking for an organised Secretary / Office Assistant with strong communication skills to help run our Kuala Lumpur office day to day.

Key Responsibilities

Manage the calendars of the office manager and team; schedule meetings, appointments and travel

Handle incoming calls, emails and visitors, and direct clients to the right people

Prepare, edit and file correspondence, letters and presentations

Keep track of client files and documents, both physical and digital

Support the accounting team with invoices, quotations and payments

Manage office supplies, shipping and courier services, and supplier communication

Coordinate with the head office in Türkiye and our other international branches

Help with office administration and HR tasks, such as documentation and leave tracking

Handle confidential information and client data with care

Requirements

High school diploma or bachelor's degree; a degree in Business Administration, Office Management or a related field is preferred

At least 2 years of experience as a secretary, executive assistant or office administrator

Good command of English, written and spoken; Bahasa Malaysia is preferred and Turkish is a plus

Good working knowledge of MS Office (Word, Excel, Outlook, PowerPoint)

Well-organised and detail-oriented

Strong communication skills, a professional manner and a solution-focused approach

Able to handle several tasks at once and set priorities

Experience in the legal, intellectual property or consulting sector is preferred

Legally eligible to work in Malaysia