Intellectual Property Administrator

Spruson & Ferguson; Kuala Lumpur; On-site; MYR 52,000 - 86,000; Full time

Benefits offered by this job

Global environment with exposure to international colleagues

Comprehensive mentorship and training

Supportive and flexible work environment

Competitive annual remuneration

Job summary

A leading intellectual property service firm in Kuala Lumpur is seeking a detail-oriented Intellectual Property Administrator to support patent operations. The successful candidate will prepare official documents, monitor deadlines, and assist in the prosecution workflow. The role requires at least 5 years of experience in an administrative or relevant legal role. The firm offers a competitive remuneration package and opportunities for career development within a global environment.

Qualifications

• Minimum 5 years of stable experience in an administrative role or legal secretary role.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently and under pressure.
• Good time management and good organisational skills.
• Strong attention to detail and the ability to be flexible.
• Ability to communicate fluently in English, both written and spoken.

Responsibilities

• Preparing official documents for the review of Patent Engineers.
• Monitoring crucial deadlines for respective Patent Engineers.
• Assisting in managing aspects of the prosecution workflow.
• Assisting the respective Patent Engineers, Scientists/Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective Patent Engineers, Scientists/Associates for subsequent filing with the patent office.

Skills

Attention to detail

Time management

Organizational skills

Communication in English

Time management

Job description

We are currently looking for a detail-oriented and dynamic Intellectual Property Administrator to join our Kuala Lumpur, Malaysia team on a full-time basis. This is an exciting opportunity to be part of a stable organisation with both regional and global presence, where you will support intellectual property operations and contribute to the efficient delivery of services to our clients.

The main focus of the role is as follows:

• Preparing official documents for the review of respective Patent Engineers, Scientists/Associates and subsequent submission to patent offices and clients.
• Monitoring and tracking of crucial deadlines of the respective Patent Engineers, Scientists/Associates that a patent administrator is supporting.
• Assisting the respective Patent Engineers, Scientists/Associates in monitoring dockets as well as their Work In Progress Reports.
• Assisting the respective Patent Engineers, Scientists/Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.
• Preparing of patent forms for the respective Patent Engineers, Scientists/Associates for subsequent filing with the patent office.

Skills & Experience

• Minimum 5 years of stable experience in an administrative role or legal secretary role.
• Experience in the Intellectual Property industry or patent prosecution would be a bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organisational skills.
• Strong attention to detail and the ability to be flexible.
• Ability to communicate fluently in English, both written and spoken.

What we offer

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

How to apply

If you meet the above requirements and are keen to take up these challenges, you are invited to send us your detailed resume using the link below.

Kindly note only shortlisted candidates will be contacted directly.