Multilingual Executive Office & Admin Assistant

Destek; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Destek Patent in Kuala Lumpur is looking for a well-organised Secretary / Office Assistant to help run the local office day to day. You will manage calendars, schedule meetings and travel, answer calls and emails, prepare letters and presentations, and support the accounting and HR processes while handling confidential information.

Requirements include a high school diploma or a bachelor’s degree (Business Admin or related field preferred), at least 2 years of secretary/office experience, and

Qualifications

• High school diploma or bachelor’s degree in a related field.
• At least 2 years of experience as a secretary/office administrator.
• Fluent in English; Bahasa Malaysia preferred.
• Turkish language skills a plus.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage calendars of the office manager and team; schedule meetings, appointments and travel.
• Handle incoming calls, emails and visitors, and direct clients to the right people.
• Prepare, edit and file correspondence, letters and presentations.
• Keep track of client files and documents, both physical and digital.
• Support the accounting team with invoices, quotations and payments.
• Manage office supplies, shipping and courier services, and supplier communication.
• Coordinate with the head office in Türkiye and our other international branches.
• Help with office administration and HR tasks, such as documentation and leave tracking.
• Handle confidential information and client data with care.

Skills

Excellent communication

Organised

Multitasking

Professional demeanor

Problem solving

Education

Bachelor's degree in Business Administration

High school diploma

Tools

MS Office

Job description

Destek Patent in Kuala Lumpur is looking for a well-organised Secretary / Office Assistant to help run the local office day to day. You will manage calendars, schedule meetings and travel, answer calls and emails, prepare letters and presentations, and support the accounting and HR processes while handling confidential information.

Requirements include a high school diploma or a bachelor’s degree (Business Admin or related field preferred), at least 2 years of secretary/office experience, and