Admin & HR Assistant

X CONSULTANCY GROUP SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Medical Parking

Profit Sharing

Attendance & Phone Allowances

Job summary

X CONSULTANCY GROUP SDN BHD in Kuala Lumpur is seeking an Admin & HR Assistant for our Bukit Jalil office. This full-time role supports the HR team and office operations to keep activities running smoothly.

You will handle scheduling, records, events, and vendor coordination with professionalism. Fluency in English and Mandarin is preferred to communicate with Mandarin-speaking clients and colleagues.

Qualifications

• Proven experience as an administrative assistant or HR coordinator in an office environment.
• Strong organizational and time management skills with ability to handle multiple tasks.
• Excellent written and verbal communication; interact professionally at all levels.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of general HR practices and employee relations principles.
• Proactive with strong problem-solving abilities.
• Experience in a consultancy or professional services environment is preferred.
• Proficiency in English and Mandarin for client communication.

Responsibilities

• Provide comprehensive administrative support to HR and senior management.
• Coordinate office activities: meetings, diaries, facilities.
• Assist in organizing company events, training sessions, and teambuilding.
• Manage office supplies and liaise with vendors for procurement.
• Handle filing, data entry, correspondence and document prep.
• Maintain confidentiality and professionalism with sensitive HR information.

Skills

Administrative experience

Organizational skills

Communication skills

MS Office

HR practices

Confidentiality

Consultancy experience preferred

Mandarin proficiency

English proficiency

Tools

Microsoft Office

Job description

About the role

We are seeking an enthusiastic and organised Admin & HR Assistant to join our team at our Bukit Jalil office in Kuala Lumpur. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative and human resources functions. You will be instrumental in ensuring that our office runs efficiently whilst providing essential support to both our HR department and wider team. This role offers an excellent opportunity to develop your administrative and HR expertise within a growing consultancy environment.

Key responsibilities

• Providing comprehensive administrative support to the HR department and senior management
• Managing office coordination duties, including scheduling meetings, managing diaries and coordinating office facilities
• Supporting the organisation and execution of company events, training sessions and team-building activities
• Managing office supplies inventory and liaising with vendors for timely procurement
• Providing general administrative assistance such as filing, data entry, correspondence and document preparation
• Maintaining confidentiality and professionalism whilst handling sensitive HR information

What we're looking for

• Proven experience as an administrative assistant, HR coordinator or similar role within an office environment
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal, with the ability to interact professionally with staff at all levels
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Knowledge of general HR practices and employee relations principles
• Proactive mindset with strong problem-solving abilities
• Experience in a consultancy or professional services environment is preferred
• Proficiency in English & Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

We specialize in corporate secretarial, accounting, taxation & business consultancy, delivering tailored solutions for every client. Our unique S2B2C model creates powerful connections between suppliers, businesses & customers to drive sustainable growth.

Fast-paced, dynamic environment

Accelerated career growth & skill development

Hands-on experience with diverse clients

Perks and benefits

Medical Parking Profit Sharing, Attendance & Phone Allowances, Mil