Administrative Assistant

T.N.K. Management Sdn. Bhd.; West Coast Division; On-site; MYR 33,000 - 42,000; Full time

Job summary

T.N.K. Management Sdn. Bhd. in Sabah seeks an Administrative Assistant to support daily office operations. You will handle document preparation, data entry, filing, and general administrative tasks while maintaining confidentiality.

Qualifications include a Diploma/Certificate in Administration or related field; proficiency in Word, Excel, PDF, and email; good English and Bahasa Malaysia; ability to work independently or as part of a team and attention to detail.

Qualifications

• Minimum SPM, STPM, Certificate or Diploma in Administration, Business Studies, Secretarial Studies or a related field.
• Fresh graduates are welcome to apply; prior experience is an advantage.
• Proficient in Microsoft Word, Excel, PDF documents and email applications.
• Knowledge of accounting software is an added plus.
• Good written and spoken English and Bahasa Malaysia.
• Strong organisational skills and attention to detail.
• Able to follow instructions and meet deadlines.
• Able to work independently and in a team.
• Experience in company secretarial work, accounting, bookkeeping or government filing procedures will be an advantage.

Responsibilities

• Perform general administrative and clerical duties.
• Perform data entry, update company records and bookkeeping.
• Maintain accurate physical and electronic filing systems.
• Assist in preparing forms, letters, reports, applications and submission documents.
• Monitor document checklists, filing deadlines and outstanding information.
• Handle telephone calls, emails and correspondence professionally.
• Liaise with clients, government agencies and other external parties when required.
• Arrange appointments, meetings, document collection and deliveries.
• Assist with photocopying, printing, binding, courier arrangements and monitoring office supplies.
• Use Microsoft Word, Excel, PDF tools, email and other office applications.
• Perform other reasonable administrative duties assigned by management.

Skills

Microsoft Word

Microsoft Excel

PDF tools

Email applications

Accounting software

English

Bahasa Malaysia

Organizational skills

Attention to detail

Confidentiality

Teamwork

Independent work

Education

Diploma in Administration

Certificate in Administration

Tools

Microsoft Word

Microsoft Excel

PDF software

Email client

Job description

We are seeking a responsible, organised and detail-oriented Administrative Assistant to support the daily operations of our office.

The successful candidate will assist with document preparation, data entry, filing, bookkeeping support, client communication and general administrative duties. This position is suitable for someone who works carefully, respects confidentiality and is eager to learn.

Key Responsibilities

• Perform general administrative and clerical duties.
• Perform data entry, update company records and bookkeeping.
• Maintain accurate physical and electronic filing systems.
• Assist in preparing forms, letters, reports, applications and submission documents.
• Monitor document checklists, filing deadlines and outstanding information.
• Handle telephone calls, emails and correspondence professionally.
• Liaise with clients, government agencies and other external parties when required.
• Arrange appointments, meetings, document collection and deliveries.
• Assist with photocopying, printing, binding, courier arrangements and monitoring office supplies.
• Use Microsoft Word, Excel, PDF tools, email and other office applications.
• Perform other reasonable administrative duties assigned by management.

Requirements

• Minimum SPM, STPM, Certificate or Diploma in Administration, Business Studies, Secretarial Studies or a related field.
• Previous administrative or clerical experience will be an advantage; fresh graduates are welcome to apply.
• Proficient in Microsoft Word, Excel, PDF documents and email applications.
• Knowledge of accounting software
• Good written and spoken English and Bahasa Malaysia.
• Strong organisational skills and attention to detail.
• Able to follow instructions accurately and complete tasks within deadlines.
• Able to work independently and as part of a team.
• Responsible, punctual, willing to learn and able to maintain confidentiality.
• Experience in company secretarial work, accounting, bookkeeping or government filing procedures will be an advantage.