Admin Assistant

Perbadanan Pengurusan Brunsfield Riverview; Shah Alam; On-site; MYR 30,000 - 42,000; Full time

Job summary

Perbadanan Pengurusan Brunsfield Riverview in Shah Alam is seeking a proactive Admin Assistant to join our team. You will support the office operations, maintain filing systems, handle correspondence, and assist with invoicing, payroll support, and general administration.

Ideal candidates have proven administrative experience, strong organization, and solid English communication; Malay beneficial. Proficiency in Microsoft Office and ability to work independently or in a team in a fast-paced

Qualifications

• Proven experience in administrative or office support.
• Excellent organizational and time‑management skills.
• Good written and verbal communication in English; Malay a plus.
• Proficient with Word, Excel, PowerPoint; office management software.
• Attention to detail and accuracy.
• Customer‑oriented, professional demeanor.
• Ability to work independently and in a team.
• Discretion and reliability with confidential information.
• Flexible to changing priorities.

Responsibilities

• Manage filing systems physical and digital; keep documents accessible.
• Handle incoming/outgoing correspondence (emails, WhatsApp).
• Provide admin support to departments as required.
• Maintain office supplies inventory and orders.
• Greet customers and handle queries.
• Data entry and record/database maintenance.
• Assist with invoicing, expenses, payroll support.
• Support document organization and records keeping.

Skills

Organization & time management

Communication skills

Customer service oriented

Independent & team work

Discretion & reliability

Attention to detail

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a proactive and organised Admin Assistant to join our team in Shah Alam, Selangor. This is an excellent opportunity to become an integral part of our administrative operations, providing essential support to ensure the smooth running of our office. In this role, you will be the backbone of our administrative function, handling a diverse range of tasks that keep our organisation operating efficiently. You will work closely with your supervisor by demonstrating your commitment to excellence and attention to detail in every task you undertake.

Key responsibilities

• Managing and maintaining filing systems, both physical and digital, ensuring all documents are organised and easily accessible
• Handling incoming and outgoing correspondence, including emails, Whatapps
• Providing administrative support to various departments as required
• Maintaining office supplies inventory and placing orders when necessary
• Greeting customers and managing queries duties as needed
• Data entry and maintaining accurate records and databases
• Assisting with general office administration tasks including invoicing, expense reporting and payroll support
• Supporting the organisation of documents keeping

What we're looking for

Proven experience working in an administrative or office support role

Excellent organisational and time management skills with the ability to juggle multiple tasks

Good written and verbal communication skills in English; proficiency in Malay is advantageous

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software

Attention to detail and a commitment to maintaining accuracy in all work

Professional demeanour with a customer-service oriented approach

Ability to work independently and as part of a team in a fast-paced environment

Discretion and reliability in handling confidential information

Flexibility to adapt to changing priorities and demands