Administrative Assistants & Secretarial

Private Advertiser; Kepong; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Supportive culture

Team collaboration

Job summary

Private Advertiser in Kepong, Kuala Lumpur invites applications for an Administrative Assistant & Secretary. This full-time role provides essential support to management and multiple departments, maintaining schedules, drafting documents, and ensuring smooth office operations.

The ideal candidate will have a high school diploma, strong organizational skills, and proficiency in Microsoft Office. They should be detail-oriented, discreet, and capable of handling multiple tasks with professionalism.

Qualifications

• High school diploma or equivalent; additional admin qualifications are advantageous.
• Strong organisational and time management skills with ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanour with excellent interpersonal and customer service skills.
• Discretion and ability to handle confidential information.
• Flexible and adaptable to changing priorities and work demands.
• Typing speed of at least 60 WPM preferred.

Responsibilities

• Managing and maintaining executive schedules and coordinating meetings.
• Handling confidential correspondence and document management.
• Drafting, formatting and proofreading documents, reports and presentations.
• Managing office supplies and placing orders to maintain stock levels.
• Greeting visitors and directing telephone enquiries professionally.
• Organising office events, meetings and travel arrangements.
• Maintaining filing systems for easy retrieval and reference.
• Support across departments and liaising between teams.
• Data entry, database management and general clerical duties.
• Performing other administrative tasks and special projects as assigned.

Skills

Organizational skills

Time management

Interpersonal skills

Discretion

Multitasking

Typing speed 60 WPM

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About us We pride ourselves on fostering a supportive work environment where our team members can grow, develop and contribute meaningfully to our business objectives. Our company values integrity, efficiency and collaborative teamwork, ensuring that every member of our staff plays a vital role in our continued success.

About the role We are seeking a dedicated and organised Administrative Assistant & Secretary to join our team in Kepong, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting our daily operations and ensuring the smooth functioning of our office environment. As an Administrative Assistant & Secretary, you will be the backbone of our administrative operations, providing comprehensive support to management and various departments. Your organisational skills, attention to detail and professional demeanour will be essential in maintaining an efficient and productive workplace. Our office is located nearby MRT Putrajaya line station.

Key responsibilities

Managing and maintaining executive schedules, coordinating meetings and appointments with internal and external stakeholders

Handling confidential correspondence and maintaining document management systems in accordance with company policies

Providing secretarial support including drafting, formatting and proofreading documents, reports and presentations

Managing office supplies inventory and placing orders to ensure adequate stock levels are maintained

Greeting visitors and clients, answering and directing telephone enquiries in a professional manner

Organising and coordinating office events, meetings and travel arrangements as required

Maintaining filing systems and ensuring accurate record-keeping for easy retrieval and reference

Supporting administrative functions across various departments and liaising between teams

Assisting with data entry, database management and general clerical duties

Performing other administrative tasks and special projects as assigned by management

What we're looking for

High school diploma or equivalent; additional qualifications in administration, secretarial studies or office management are advantageous

Exceptional organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software

Professional demeanour with excellent interpersonal and customer service skills

Meticulous attention to detail with a commitment to accuracy and quality in all work

Discretion and the ability to handle confidential information with integrity

Flexibility and willingness to adapt to changing priorities and work demands

Proficiency in shorthand or typing speed of at least 60 words per minute is preferred

What we offer We are committed to creating a workplace where our employees feel valued and supported.

• We offer a competitive salary package commensurate with experience and qualifications.
• Our benefits include opportunities for professional development and training to enhance your skills and career progression.
• We maintain a supportive and inclusive workplace culture that promotes work-life balance and employee wellbeing.
• You will have access to a collaborative team environment where your contributions are recognised and appreciated.

Additionally, we are committed to fostering an inclusive workplace and welcome applications from candidates of all backgrounds.

If you require any adjustments or support during the recruitment process, please do not hesitate to contact us.