Admin Executive, KL

TAC Advisory (Singapore) Pte Ltd; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Competitive remuneration package

5-day work week

Job summary

TAC Consulting Limited, Malaysia office, is seeking an Administrative Executive (Mandarin Speaking) to ensure smooth office operations. You will work with the Head of HR & Operations to establish and optimize administrative workflows.

The role requires 3+ years in office operations, fluency in English and Mandarin, strong organizational skills, and proficiency in Microsoft Office. Five-day work week and competitive remuneration are offered.

Qualifications

• 3+ years in office operations or administrative support.
• Fluent in English and Mandarin.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Able to work independently and in a team.
• Proficient with Word, Excel, and PowerPoint.
• Legal authorization to work in Malaysia.
• 5-day work week.

Responsibilities

• Manage daily office operations to ensure a functional and welcoming work environment.
• Organize and maintain both physical and digital files, records, and databases accurately to ensure easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborate with team members and stakeholders on special projects and initiatives.
• Handle travel arrangements and itinerary scheduling when applicable.
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support ad-hoc tasks when required.

Skills

English

Mandarin

Organizational skills

Attention to detail

Multitasking

Independent work

Tools

Microsoft Office

Job description

TAC Consulting Limited is a consulting firm focusing on providing actuarial and finance advisory services and resources support to financial institutions and insurance companies. Our firm is a fast-growing consulting firm with main office in Hong Kong with a branch office in Malaysia, Singapore, Korea and Taiwan, and client network spanning across the Asia Pacific region.

About the role

An Administrative Executive (Mandarin Speaking) for the Malaysia office who will play a pivotal role in ensuring the smooth operation of the office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Key responsibilities

Manage daily office operations to ensure a functional and welcoming work environment.

Organize and maintain both physical and digital files, records, and databases accurately to ensure easy access to essential information.

Assist HR with onboarding and other employee-related tasks.

Collaborate with team members and stakeholders on special projects and initiatives.

Handle travel arrangements and itinerary scheduling when applicable.

Plan and implement local employee engagement events and activities that enhance satisfaction and morale.

Act as the primary point of contact for Malaysia office-related inquiries.

Develop and implement local administrative policies and procedures.

Support ad-hoc tasks when required.

About you

Minimum 3 years working experience in office operations or administrative support.

High proficiency in speaking and writing English and speaking Mandarin.

Strong organizational skills and attention to detail to ensure precise document administration.

Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.

Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Eagerness to learn and grow in office management and administrative support.

Proactive attitude and willingness to take initiative in solving problems and improving processes.

Legal authorization is required to work in the position's location.

5-day work week

Competitive remuneration package