Administrator (Records)

Spruson & Ferguson; Kuala Lumpur; On-site; MYR 45,000 - 60,000; Full time

Benefits offered by this job

Comprehensive mentorship and training

Competitive remuneration package

Flexible and inclusive work environment

Job summary

A leading intellectual property service firm in Kuala Lumpur is seeking an experienced Administrator (Records) to support patent-related tasks. Responsibilities include preparing documents for patent offices, monitoring crucial deadlines, and general administrative duties. Ideal candidates should have 2-5 years of relevant experience, excellent time management, and strong attention to detail, with fluency in English and Mandarin/Cantonese. This role offers a competitive remuneration package and a supportive work environment.

Qualifications

• 2 – 5 years’ work experience, preferably in an IP firm.
• Ability to manage deadlines effectively.
• Flexibility to adapt to changing tasks.

Responsibilities

• Prepare and edit official documents for patent offices.
• Docket official documents from patent offices.
• Monitor deadlines and update the internal tracking system.

Skills

Organisational skills

Time management

Attention to detail

Fluency in English

Mandarin/Cantonese communication

Job description

A full-time opportunity has arisen for an Administrator (Records) toto join our Kuala Lumpur, Malaysia office.If you have strong organisational skills, the ability to manage deadlines effectively, and enjoy working in a structured and detail-oriented environment, this role may be the right fit for you. We are seeking a reliable and motivated individual who is looking to build a long-term, stable career within a professional and supportive workplace.

The main focus of the role is as follows:

• Preparing and editing official documents for submission to patent offices.
• Docketing of official documents received from patent offices.
• Monitoring and tracking of crucial deadlines and updating the internal tracking system.
• Preparing reminders, general correspondence and invoices for clients.
• Filing of patent forms through Electronic Filing System.
• General secretarial/administrative duties including preparing invoices and assisting the patent attorneys to manage their client files.
• Monitoring incoming and outgoing emails.

Skills & Experience

• Preferably 2 – 5 years’ work experience. Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Good time management and good organisational skills.
• Strong attention to detail and the ability to be flexible.
• As this role may at times work closely with our team in China/Hong Kong the ability to communicate fluently in English (both written & spoken) and Mandarin/Cantonese is required.

What we offer

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

How to apply

If you meet the above requirements and are keen to take up these challenges, you are invited to send us your detailed resume using the link below.

Kindly note only shortlisted candidates will be contacted directly.

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