RM 3k Mandarin Speaker Purchasing Admin Executive (JB)

Nexpipo; Johor Bahru; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

EPF + SOCSO

5 Days Work Week

Staff Gatherings

Friendly Working Environment

Learning and Career DevelopmentOpportu

Job summary

Nexpipo in Johor Bahru is seeking a responsible Purchasing Admin Executive to support daily purchasing and administrative operations. You will prepare Purchase Orders, coordinate with suppliers, monitor stock levels, and maintain accurate records to ensure smooth daily operations.

The ideal candidate is detail-oriented, able to communicate in Mandarin, and eager to learn. Fresh graduates are welcome, with knowledge of Microsoft Office and basic document handling.

Qualifications

• Fresh graduates welcome to apply.
• Experience in purchasing, administration, or inventory management is a plus.
• Able to communicate in Mandarin to coordinate with Mandarin-speaking parties.
• Basic computer knowledge and document handling skills.
• Willing to learn and take on new responsibilities.

Responsibilities

• Prepare, process, and issue Purchase Orders to suppliers.
• Follow up with suppliers on quotations, order status, and delivery arrangements.
• Coordinate with suppliers to ensure timely delivery of goods and supplies.
• Assist in checking supplier invoices, purchase orders, and delivery orders.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate inventory records and report shortages or discrepancies.
• Maintain and organise purchasing documents, supplier records, and related files.
• Assist with daily administrative tasks related to purchasing operations.
• Support other purchasing and administrative duties as assigned.

Skills

Communication skills

Organisational skills

Time management

Microsoft Office

Mandarin communication

Job description

Xiaoshi Hou Xiang is looking for a responsible and detail-oriented Purchasing Admin Executive to support daily purchasing and administrative operations in Johor Bahru.

The ideal candidate will be responsible for preparing purchase orders, coordinating with suppliers, monitoring inventory, and maintaining accurate purchasing records to ensure smooth daily operations.

Key Responsibilities

Prepare, process, and issue Purchase Orders (PO) to suppliers.

Follow up with suppliers on quotations, order status, and delivery arrangements.

Coordinate with suppliers to ensure timely delivery of goods and supplies.

Assist in checking supplier invoices, purchase orders, and delivery orders.

Inventory & Stock Management

Monitor inventory levels and assist with stock replenishment when necessary.

Coordinate with relevant teams to ensure sufficient stock for daily operations.

Maintain accurate inventory records and report any stock shortages or discrepancies.

Administrative & Documentation Support

Maintain and organise purchasing documents, supplier records, and related files.

Ensure purchase orders, delivery orders, and invoices are properly recorded and filed.

Assist with daily administrative tasks related to purchasing operations.

Support other purchasing and administrative duties as assigned.

Knowledge and Skill Requirements:

Requirements

Fresh graduates and candidates without prior working experience are welcome to apply.

Candidates with purchasing, administration, or inventory management experience will be an added advantage.

Able to communicate in Mandarin to coordinate with Mandarin-speaking parties.

Basic computer knowledge and document handling skills.

Willing to learn and take on new responsibilities.

Skills

Good communication and interpersonal skills.

Good organisational and time management skills.

Basic knowledge of Microsoft Office applications.

Ability to coordinate with suppliers and internal teams.

Able to handle multiple tasks and follow up on assigned responsibilities.

Personal Attributes

Responsible, detail-oriented, and organised.

Positive working attitude and willingness to learn.

Good teamwork and coordination skills.

Able to work independently with minimal supervision.

Reliable and able to complete assigned tasks on time.

Benefits

• EPF + SOCSO
• 5 Days Work Week (Monday – Friday)
• Staff Gatherings
• Friendly Working Environment
• Learning and Career Development Opportunities