Purchasing Assistant

MLD F&B GROUP (M) SDN BHD; Johor; On-site; MYR 30,000 - 54,000; Full time

Job summary

MLD F&B GROUP (M) SDN BHD in Kulai, Johor is seeking a detail-oriented Purchasing Administrator to support daily purchasing, stock control, and general office duties. You will coordinate with HQ and outlets to source suppliers, obtain quotations, and prepare purchase orders.

The role requires strong Excel and MS Office skills, familiarity with vendor management, and the ability to work cross-functionally with Finance and outlets to ensure timely deliveries and accurate stock records.

Qualifications

• Fresh graduates are encouraged to apply.
• Experience in purchasing, procurement, inventory, or administration is an advantage.
• Knowledge in Autocount System is advantage.
• Basic computer skills, especially Microsoft Excel and Microsoft Office.
• Good communication, organisational, and negotiation skills.
• Detail-oriented, responsible, honest, and willing to learn.
• Able to maintain accurate stock records and prepare monthly reports.
• Able to work independently and coordinate with different departments and outlets.
• Able to work in Kulai, Johor.

Responsibilities

• Assist with daily purchasing activities and purchase requests from HQ and company outlets.
• Source suppliers and obtain quotations for goods and services.
• Compare prices, quality, and delivery terms to ensure cost-effective purchasing.
• Prepare purchase orders and follow up with suppliers on order status and delivery schedules.
• Monitor stock levels and coordinate replenishment with outlet managers.
• Check delivered goods against purchase orders and report any discrepancies or damaged items.
• Maintain and update supplier lists, purchasing records, quotations, invoices, and delivery orders.
• Perform monthly stock reconciliation and follow up with relevant departments on discrepancies.
• Coordinate with the Finance Department on invoice verification and payment matters.
• Assist in monitoring purchasing expenses and identifying potential cost savings.
• Perform other purchasing and administrative duties assigned by management.

Skills

Purchasing

Procurement

Stock management

Negotiation

Excel

Tools

Autocount System

Microsoft Office

Job description

To provide administrative support to the Company, including purchasing, stock-related tasks and general office administration.

Key responsibilities

Assist with daily purchasing activities and purchase requests from HQ and company outlets.

Source suppliers and obtain quotations for goods and services.

Compare prices, quality, and delivery terms to ensure cost-effective purchasing.

Prepare purchase orders and follow up with suppliers on order status and delivery schedules.

Monitor stock levels and coordinate replenishment with outlet managers.

Check delivered goods against purchase orders and report any discrepancies or damaged items.

Maintain and update supplier lists, purchasing records, quotations, invoices, and delivery orders.

Perform monthly stock reconciliation and follow up with relevant departments on discrepancies.

Coordinate with the Finance Department on invoice verification and payment matters.

Assist in monitoring purchasing expenses and identifying potential cost savings.

Perform other purchasing and administrative duties assigned by management.

Job Requirements

Fresh graduates are encouraged to apply.

Previous experience in purchasing, procurement, inventory, or administration is an advantage.

Knowledge in Autocount System is advantage.

Basic computer skills, especially Microsoft Excel and Microsoft Office.

Good communication, organisational, and negotiation skills.

Detail-oriented, responsible, honest, and willing to learn.

Able to maintain accurate stock records and prepare monthly reports.

Able to work independently and coordinate with different departments and outlets.

Able to work in Kulai, Johor.

About us

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Purchasing Administrator?
• Have you worked in a role where you were responsible for vendor management?