Purchasing Executive (Mandarin Speaker)

SmartHire by SEEK; Bandar Baru Bangi; On-site; MYR 50,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Annual bonus

Annual increment

Job summary

SmartHire by SEEK in Bangi, Selangor, seeks a Purchasing Executive to manage purchasing with local and overseas suppliers, especially China-based partners, ensuring smooth procurement, shipping, and delivery.

You will handle POs, supplier sourcing, logistics coordination, and cross-department collaboration to keep operations efficient. Minimum 3 years in purchasing with import/export knowledge is required.

Qualifications

• 3+ years in Purchasing/Procurement/Inventory roles.
• Experience sourcing suppliers, evaluating options, and negotiating.
• Knowledge of import/export processes and logistics coordination.

Responsibilities

• Prepare, issue, and maintain Purchase Orders and related documents.
• Source and evaluate suppliers based on quality, price, lead time.
• Coordinate with China-based suppliers on orders and export arrangements.

Skills

Cross-border coordination

Supplier relationship

Negotiation

Procurement documentation

SQL/Inventory systems

Education

Diploma/Certificate in Business/Logistics

SPM equivalent

Tools

Purchase orders

Export coordination

Job description

Our client, an established company based in Bangi, is seeking a Purchasing Executive to join their team!

This is a great opportunity for a procurement professional with strong cross-border coordination skills to take ownership of purchasing activities within a growing organisation. This role offers the chance to work closely with local and overseas suppliers, particularly China-based suppliers and export parties, ensuring smooth procurement, shipping, and delivery processes while collaborating with internal departments to keep operations running efficiently.

What you'll be doing?

• Managing purchasing documentation - Prepare, issue, and maintain Purchase Orders (PO), Sales Orders, and other purchasing documents accurately and in a timely manner.
• Sourcing and evaluating suppliers - Source and evaluate suppliers, products, and materials based on quality, price, availability, lead time, and reliability.
• Building supplier relationships - Liaise and maintain good working relationships with suppliers, vendors, logistics providers, and other relevant parties.
• Coordinating with China-based partners - Liaise directly with China-based suppliers and export parties to coordinate orders, production status, export arrangements, shipping schedules, and delivery requirements.
• Managing shipment logistics - Coordinate with China suppliers and relevant freight forwarders or shipping agents on shipment arrangements, including collection, loading, vessel or transport schedules, and estimated arrival dates.
• Tracking orders and deliveries - Follow up closely on order and delivery status, ensuring purchased items arrive according to the required schedule.
• Collaborating across departments - Coordinate with internal departments, including Warehouse, Operations, Finance, and other relevant teams, on purchasing requirements, stock availability, and delivery arrangements.
• Monitoring supplier performance - Monitor supplier performance and follow up on delays, shortages, damages, quality issues, or discrepancies in delivered goods.
• Resolving procurement issues - Resolve purchasing, logistics, and quality issues promptly with suppliers and relevant internal departments.
• Maintaining procurement records - Ensure purchasing records, quotations, Purchase Orders, delivery documents, and other procurement documentation are properly maintained and updated.

Who are they looking for?

• Language proficiency - Proficiency in both Chinese and English is required, with Chinese language skills being essential to communicate effectively with China-based suppliers.
• Educational background - At least SPM, a Professional Certificate, or a Diploma in Business Studies, Administration, Management, Logistics, Transportation, or an equivalent field provides a strong foundation for this role.
• Relevant experience - A minimum of three years of working experience in Purchasing, Procurement, Inventory, Materials, Warehouse Management, or a related field is required for this role.
• Product and supplier knowledge - Strong knowledge of products, suppliers, sourcing channels, and supplier networks is important for success in this role.
• China sourcing experience - Experience dealing with China suppliers and coordinating overseas purchases or export shipments is highly preferred.
• Process knowledge - A good understanding of purchasing, delivery coordination, logistics, and basic import/export processes will help the successful candidate manage day-to-day responsibilities effectively.
• Follow-up and coordination skills - Strong follow-up skills, with the ability to monitor multiple orders, suppliers, and delivery schedules simultaneously, are key to thriving in this role.
• Negotiation and problem-solving skills - Good negotiation, communication, coordination, and problem-solving skills support effective supplier management.
• Technical proficiency - Computer literacy is required; experience using SQL or other purchasing/inventory systems will be considered an advantage.
• Independence and reliability - The ability to work independently, meet deadlines, and handle urgent purchasing and delivery matters is important for success in this role.

Why you should consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Medical coverage - Medical benefits of RM450 to support health and wellbeing.
• Annual bonus - Rewarding contributions through an annual bonus scheme.
• Annual increment - Regular salary increments to recognise ongoing contributions.

We welcome applications from organised and proactive individuals who are eager to build a rewarding career in purchasing and procurement. All information received will be kept strictly confidential and will be used only for employment-related purposes.