Purchasing Administrative Assistant

SSB HARDWARE SDN BHD; Selangor; On-site; MYR 28,000 - 44,000; Full time

Benefits offered by this job

Opportunities for promotion

Job summary

SSB HARDWARE SDN BHD in Malaysia is seeking a diligent Purchasing Admin to support stock and supplier coordination. You will process purchase orders, obtain supplier quotations, and ensure items meet quantity and specification requirements.

The role involves tracking orders, following up on deliveries, maintaining records, and assisting with reports. Start date September 2026 preferred; full-time permanent position.

Qualifications

• Knowledge of purchasing processes is required.
• Experience with stock management and inventory is preferred.
• Detail-oriented with good record-keeping abilities.
• Proficient in Microsoft Office and inventory/accounting systems is an advantage.

Responsibilities

• Assist in processing purchase orders based on stock requirements and approved requests.
• Source and obtain quotations from suppliers as needed.
• Compare prices, product availability, and delivery terms for buying decisions.
• Follow up with suppliers on orders, deliveries, and outstanding items.
• Ensure received items match quantity and specifications; handle discrepancies and returns.

Skills

Purchasing

Stock management

Education

SPM or equivalent

Diploma

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist in processing purchase orders based on stock requirements and approved requests.
• Source and obtain quotations from suppliers when required.
• Compare prices, product availability, and delivery terms to support purchasing decisions.
• Follow up with suppliers on order confirmation, delivery schedules, and outstanding orders.
• Ensure purchased items are received according to the required quantity and specifications.
• Assist in handling order discrepancies, damaged items, and returns with suppliers.

Stock and Supplier Coordination

• Monitor stock levels and coordinate with relevant teams on replenishment requirements.
• Communicate with suppliers regarding product availability, pricing, and delivery matters.
• Coordinate with the warehouse and retail teams to ensure timely receipt and availability of stock.
• Report stock shortages, delivery delays, and purchasing issues to the Supervisor or Management.

Purchasing Administration

• Maintain accurate records of purchase orders, quotations, invoices, delivery orders, and other purchasing documents.
• Verify purchasing documents and ensure information is complete and accurate.
• Update purchasing and stock information in the company system as required.
• Assist in preparing purchasing reports and other administrative tasks related to purchasing operations.

Any additional responsibilities/ tasks as delegated by the Management as needed.

Requirements & Qualifications:

• Academic Qualifications: SPM, Diploma, or equivalent qualification in Business Administration, Purchasing, or a related field.
• Relevant experience in purchasing, administration, retail, or related roles is preferred.
• Basic knowledge of purchasing processes and stock management.
• Proficiency in Microsoft Office and familiarity with inventory or accounting systems is an advantage.
• Detail-oriented and able to maintain accurate records.

Candidates who are able to start within September 2026 will be given priority.

Job Types: Full-time, Permanent

• Opportunities for promotion