Purchasing Assistant

TIMESFLY INTERNATIONAL (MALAYSIA) SDN. BHD; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking a capable Purchasing and Sourcing Associate to manage day-to-day procurement, source suppliers, and negotiate terms to support operational needs. You will monitor supplier performance, maintain records, and ensure timely material availability across departments.

The role requires a Diploma in Business Administration or Supply Chain, and candidates must be proficient in English and Chinese, with strong negotiation and problem-solving skills.

Qualifications

• Minimum Diploma in Business Administration, Supply Chain, or related field.
• Prior experience in purchasing, logistics, or administrative roles is an advantage.
• Fresh graduates are also welcome.
• Trilingual: Chinese, English, and Bahasa Malaysia. We are seeking candidates proficient in both English and Chinese to effectively communicate with our diverse client base and stakeholders.
• Strong communication, negotiation, and problem-solving skills.
• Familiar with customs procedures, import/export documentation, and tax exemption processes is a plus.
• Proficient in Microsoft Office, especially Excel.
• Able to work independently and collaboratively in a fast-paced environment.
• Detail-oriented, organized, and capable of handling multiple tasks effectively.

Responsibilities

• Responsible for day-to-day purchasing and sourcing activities to achieve cost efficiency and support operational needs.
• Perform supplier sourcing, evaluation, assessment, and selection based on quality, price, delivery, and reliability.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Maintain supplier performance monitoring and vendor relationship management for continuous improvement.
• Monitor inventory levels and ensure timely material availability to avoid production downtime or late deliveries.
• Maintain accurate procurement records, purchase orders, and filing systems.
• Support internal departments by understanding material needs and ensuring timely fulfillment.
• Perform other responsibilities as assigned by a superior or management from time to time.

Skills

Communication skills

Negotiation

Problem solving

Trilingual (Chinese, English, Bahasa)

Attention to detail

Education

Diploma in Business Administration

Diploma in Supply Chain

Tools

Excel

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsible for day-to-day purchasing and sourcing activities to achieve cost efficiency and support operational needs.

Perform supplier sourcing, evaluation, assessment, and selection based on quality, price, delivery, and reliability.

Negotiate pricing, terms, and delivery schedules with suppliers.

Maintain supplier performance monitoring and vendor relationship management for continuous improvement.

Monitor inventory levels and ensure timely material availability to avoid production downtime or late deliveries.

Maintain accurate procurement records, purchase orders, and filing systems.

Support internal departments by understanding material needs and ensuring timely fulfillment.

Perform other responsibilities as assigned by a superior or management from time to time.

Job responsibilities:

• Responsible for day-to-day purchasing and sourcing activities to achieve cost efficiency and support operational needs.

• Perform supplier sourcing, evaluation, assessment, and selection based on quality, price, delivery, and reliability.

• Negotiate pricing, terms, and delivery schedules with suppliers.

• Maintain supplier performance monitoring and vendor relationship management for continuous improvement.

• Monitor inventory levels and ensure timely material availability to avoid production downtime or late deliveries.

• Maintain accurate procurement records, purchase orders, and filing systems.

• Support internal departments by understanding material needs and ensuring timely fulfillment.

• Perform other responsibilities as assigned by a superior or management from time to time.

Job Requirements:

• Minimum Diploma in Business Administration, Supply Chain, or related field.

• Prior experience in purchasing, logistics, or administrative roles is an advantage.

• Fresh graduates are also welcome.

• Trilingual: Chinese, English, and Bahasa Malaysia. We are seeking candidates proficient in both English and Chinese to effectively communicate with our diverse client base and stakeholders.

• Strong communication, negotiation, and problem-solving skills.

• Familiar with customs procedures, import/export documentation, and tax exemption processes is a plus.

• Proficient in Microsoft Office, especially Excel.

• Able to work independently and collaboratively in a fast-paced environment.

• Detail-oriented, organized, and capable of handling multiple tasks effectively.