Assistant Manager, Purchasing & Admin

Malayan Flour Mills; Pasir Gudang; On-site; MYR 120,000 - 180,000; Full time

Job summary

Malayan Flour Mills is seeking a seasoned procurement professional to plan, manage, and coordinate sourcing of materials for internal stakeholders in Malaysia. You will source, evaluate, and negotiate costs to ensure quality and efficiency, while ensuring compliance with technical specs and company policy.

Responsibilities include PO follow‑up, document control, monthly reports from JDE, and vendor performance assessments. Strong negotiation, coordination, and ERP experience are essential.

Qualifications

• Degree in Supply Chain, Business, Logistics, or related field.
• Minimum 8 years of experience in purchasing/procurement; manufacturing background preferred.
• Knowledge of import/export processes, customs/SST requirements, and MIDA documentation is an advantage.
• Strong negotiation, coordination, and communication skills.
• Proficient in Microsoft Office; experience with ERP systems (e.g., JDE) is an added bonus.
• Organized, detail-oriented, and able to manage multiple tasks independently.
• Proactive, responsible, and able to work in a fast-paced environment.

Responsibilities

• Plan, manage, and coordinate all activities related to sourcing and procurement of materials and supplies required by internal stakeholders to support business goals.
• Source, evaluate, and negotiate the cost of goods and services to ensure quality, operational efficiency, and alignment with company objectives.
• Ensure all goods and services purchased comply with technical specifications, plant requirements, and company policies and procedures.
• Follow up closely on purchase orders to ensure timely shipment and delivery in good condition.
• Verify, record, and maintain accurate purchasing documents (e.g., customs forms, SST, order receipts, confirmations, contracts, vendor invoices) to ensure proper traceability.
• Manage and update all purchasing records; generate periodic and ad‑hoc purchasing reports as required.
• Prepare monthly purchase reports from the JDE system, update the approved vendor list when required, and assist in the annual vendor performance assessment.
• Ensure all purchasing processes comply with FSSC standards and participate in internal and external audits.
• Coordinate raw material import process., including sourcing andcoordinating with forwarders, shipping agents, haulage providers, and HQ purchasing to ensure timely shipment clearance and avoid delay charges.
• Oversee office administration tasks including company licenses renewal, outsourced cleaning services, hostel & transport management, canteen and general office administrations (stationery, uniform, courier service).

Skills

Negotiation

Coordination

Communication

Microsoft Office

ERP systems

Education

Degree in Supply Chain, Business, Logistics, or related field

Tools

JDE

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Plan, manage, and coordinate all activities related to sourcing and procurement of materials and supplies required by internal stakeholders to support business goals.

Source, evaluate, and negotiate the cost of goods and services to ensure quality, operational efficiency, and alignment with company objectives.

Ensure all goods and services purchased comply with technical specifications, plant requirements, and company policies and procedures.

Follow up closely on purchase orders to ensure timely shipment and delivery in good condition.

Verify, record, and maintain accurate purchasing documents (e.g., customs forms, SST, order receipts, confirmations, contracts, vendor invoices) to ensure proper traceability.

Manage and update all purchasing records; generate periodic and ad‑hoc purchasing reports as required.

Prepare monthly purchase reports from the JDE system, update the approved vendor list when required, and assist in the annual vendor performance assessment.

Ensure all purchasing processes comply with FSSC standards and participate in internal and external audits.

Coordinate raw material import process., including sourcing andcoordinating with forwarders, shipping agents, haulage providers, and HQ purchasing to ensure timely shipment clearance and avoid delay charges.

Oversee office administration tasks including company licenses renewal, outsourced cleaning services, hostel & transport management, canteen and general office administrations (stationery, uniform, courier service).

Job Requirements:

Degree in Supply Chain, Business, Logistics, or related field.

Minimim 8 years of experience in purchasing/procurement; manufacturing background preferred.

Knowledge of import/export processes, customs/SST requirements, and MIDA documentation is an advantage.

Strong negotiation, coordination, and communication skills.

Proficient in Microsoft Office; experience with ERP systems (e.g., JDE) is an added bonus.

Organized, detail‑oriented, and able to manage multiple tasks independently.

Proactive, responsible, and able to work in a fast‑paced environment.