Purchasing Assistant

Image Magic Printing; Kuala Lumpur; On-site; MYR 22,000 - 33,000; Full time

Job summary

Jora Malaysia is seeking an Administrative Assistant to support purchasing, procurement, and general office administration in Kuala Lumpur. The role requires a minimum of SPM/Diploma and at least 1 year in an admin role, with proficiency in Word/Excel and familiarity with WeChat and Taobao for sourcing.

The candidate should be organized, detail-oriented, able to multitask, and work well both independently and within a team to meet deadlines.

Qualifications

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Responsibilities

• Purchasing & Procurement: Prepare POs, source quotations, compare pricing and lead times, liaise with suppliers, verify documents, coordinate with departments, resolve discrepancies, maintain supplier databases, and source alternative suppliers.
• Administrative Support: Maintain company records, manage office supplies, coordinate courier services and office maintenance, support events, assist in debt collection and monitor inventory.
• Compliance & Continuous Improvement: Ensure activities comply with policies, maintain confidentiality, identify procurement efficiency improvements, perform other duties as assigned.

Skills

Administrative experience

Microsoft Word / Excel

Independent worker

Wechat / Taobao sourcing tools

Detail-oriented

Education

SPM / Diploma or equivalent

Tools

WeChat

Taobao

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

• Minimum SPM/Diploma or equivalent recognized qualification.

• At least 1 year of experience working in an administrative role.

• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.

• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.

• Proficient in using Wechat and Taobao as part of the sourcing tools.

• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Responsibility

1. Purchasing & Procurement

• Prepare Purchase Orders (POs) in accordance with company procedures.

• Source and obtain quotations from suppliers for products, materials, and services.

• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.

• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.

• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.

• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.

• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.

• Maintain and update supplier databases, purchasing records, and procurement documentation.

• Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

• Maintain and organize company records, files, contracts, and administrative documents.

• Manage office supplies and coordinate replenishment to ensure adequate stock levels.

• Coordinate courier services, office maintenance, repairs, and general office administration matters.

• Support company events and internal administrative activities.

• Assist in following up on and collecting outstanding payments from debtors.

• Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

• Ensure all purchasing and administrative activities comply with company policies and procedures.

• Maintain confidentiality of company information and supplier agreements.

• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.

• Perform any other duties and special projects assigned by management from time to time.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Annual Bonus
• Medical Insurance
• Overtime Pay
• Compassionate Leave