Project & Operations Admin Pro

JERAM SAGA SDN BHD; Puchong; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jeram Saga Sdn Bhd, a growing property development and construction business in Malaysia, seeks a Project & Operations Admin Assistant to keep projects organized, manage document filing, deadlines, and follow-ups, and support management with reports and records.

You will work closely with consultants, contractors, lawyers and suppliers, coordinating meetings and ensuring efficient project administration while seeking ways to improve processes.

Qualifications

• Highly organised and detail-oriented.
• Takes ownership and follows tasks through to completion.
• Naturally follows up without being reminded.
• Can manage multiple deadlines independently.
• Comfortable communicating with different stakeholders.
• Proactive and willing to solve problems rather than wait for instructions.
• Fluent in English and Malay.
• Diploma or degree in a related field is an advantage.

Responsibilities

• Maintain project trackers, document registers and filing systems
• Track submissions, approvals, deadlines, licences and renewals
• Follow up independently with consultants, contractors, lawyers and suppliers
• Maintain project correspondence, contracts, quotations, invoices and other records
• Coordinate meetings and prepare minutes/action lists
• Compile information, reports and documents for management
• Assist with project and business administration
• Identify ways to improve administrative processes and systems

Skills

Organisational skills

Deadline management

Follow-up

Stakeholder communication

Proactive problem solving

Bilingual (English & Malay)

Education

Diploma/Degree in Business

Diploma/Degree in Property/Construction/PM

Job description

Jeram Saga Sdn Bhd, a growing property development and construction business in Malaysia, seeks a Project & Operations Admin Assistant to keep projects organized, manage document filing, deadlines, and follow-ups, and support management with reports and records.

You will work closely with consultants, contractors, lawyers and suppliers, coordinating meetings and ensuring efficient project administration while seeking ways to improve processes.