Administrative Protégé: Office Ops & Records

KCJ ENGINEERING SDN. BHD.; Johor Bahru; On-site; MYR 28,000 - 45,000; Full time

Job summary

KCJ ENGINEERING SDN. BHD. is looking for an enthusiastic Administrative Assistant to support daily office operations in Johor Bahru. The role covers document prep, filing, data entry, and maintaining records for company and staff, while coordinating correspondence and meetings.

You will prepare letters and reports, manage office supplies, and assist with various admin tasks across departments, vendors, and clients, ensuring confidentiality and accuracy.

Qualifications

• Bachelor's Degree in Business Administration, Management, Human Resource, Office Management, or related field.
• Fresh graduates or candidates under the Protégé Programme are encouraged to apply.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Good organisational and time management skills.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to manage multiple tasks.
• Able to maintain confidentiality of company and employee information.

Responsibilities

• Assist in daily administrative operations and ensure smooth office activities.
• Handle document preparation, filing, data entry, and record management.
• Maintain and update company, employee, and administrative records.
• Assist in preparing letters, memos, reports, forms, and other official documents.
• Coordinate incoming and outgoing correspondence, emails, and administrative matters.
• Assist in arranging meetings, preparing meeting materials, and maintaining meeting records.
• Manage office supplies, stationery, equipment, and administrative inventories.
• Coordinate with internal departments, clients, vendors, and external parties when required.
• Ensure proper filing and documentation of project and company records.
• Perform other administrative duties assigned by the management or supervisor.

Skills

Communication skills

Time management

Organizational skills

Detail-oriented

Multitasking

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

KCJ ENGINEERING SDN. BHD. is looking for an enthusiastic Administrative Assistant to support daily office operations in Johor Bahru. The role covers document prep, filing, data entry, and maintaining records for company and staff, while coordinating correspondence and meetings.

You will prepare letters and reports, manage office supplies, and assist with various admin tasks across departments, vendors, and clients, ensuring confidentiality and accuracy.