Project Administrator

Boutique House Sdn Bhd; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Job summary

Boutique House Sdn Bhd, a growing property development company based in Johor Bahru, seeks an experienced Project Admin Executive to join the team. The role focuses on providing administrative and coordination support to ensure smooth project execution and effective communication with consultants, contractors, and authorities.

You will manage project documentation, maintain records, and assist in tender activities while ensuring compliance with company procedures.

Qualifications

• Diploma or degree in Business Admin, Construction Management or related field.
• Min 2–3 years in Project Administration in property development or construction.
• Familiar with project coordination flow and consultant/contractor documentation.
• Experience with authority submissions and project documentation is an advantage.
• Strong organizational, multitasking and detail-oriented abilities.

Responsibilities

• Provide full administrative and coordination support to Project Department.
• Assist Project Team in project documentation control, filing and correspondence management.
• Coordinate with consultants, contractors, authorities and internal departments on project matters.
• Prepare letters, reports, meeting minutes and project-related documentation.
• Monitor submission status, authority approvals and project progress updates.
• Maintain proper records of drawings, revisions, contracts and project documents.
• Assist in tender documentation, purchase requisition and contract administration works.
• Coordinate project meetings and follow up on action items with relevant parties.
• Ensure proper documentation compliance according to company procedures and project requirements.
• Support Project Team in daily operational and administrative matters.
• Perform any ad-hoc duties assigned by Management from time to time.

Skills

Organizational skills

Multitasking

Independent working

Attention to detail

Microsoft Office proficiency

Education

Diploma / Degree in Business Administration, Construction Management or related discipline

Tools

Microsoft Office

Job description

Boutique House Sdn Bhd is seeking an experienced and committed Project Admin Executive to join our growing property development team in Johor Bahru.

In this full-time role, you will be responsible for providing administrative and coordination support to the Project Department to ensure smooth project execution, documentation control and communication with consultants, contractors and authorities.

Job Responsibilities

• Provide full administrative and coordination support to Project Department.
• Assist Project Team in project documentation control, filing and correspondence management.
• Coordinate with consultants, contractors, authorities and internal departments on project matters.
• Prepare letters, reports, meeting minutes and project-related documentation.
• Monitor submission status, authority approvals and project progress updates.
• Maintain proper records of drawings, revisions, contracts and project documents.
• Assist in tender documentation, purchase requisition and contract administration works.
• Coordinate project meetings and follow up on action items with relevant parties.
• Ensure proper documentation compliance according to company procedures and project requirements.
• Support Project Team in daily operational and administrative matters.
• Perform any ad-hoc duties assigned by Management from time to time.

Requirements

• Diploma / Degree in Business Administration, Construction Management or related discipline.
• Minimum 2-3 years of working experience in Project Administration within property development and/or construction industry.
• Familiar with project coordination flow and consultant / contractor documentation process.
• Experience in handling authority submissions and project documentation will be an added advantage.
• Good organizational and multitasking skills.
• Able to work independently in fast-paced environment.
• Strong sense of responsibility and attention to details.
• Proficient in Microsoft Office applications.
• Candidates with immediate availability will have an added advantage.

About Us

Boutique House Sdn Bhd is a growing property development company based in Johor Bahru. We are committed to delivering quality developments and creating value for our customers and communities.

If you are passionate, responsible and looking for long-term career growth in the property development industry, we welcome you to join our team.