Senior Project Admin & Operations Lead

Design Foundry Sdn. Bhd.; Kuala Lumpur; On-site; MYR 72,000 - 112,000; Full time

Job summary

Design Foundry Sdn. Bhd. in Kuala Lumpur seeks a Senior Admin Operations (Project Department) to oversee administrative, documentation, procurement support, and project records for construction, interior fit-out, and furniture operations.

You will coordinate across departments, maintain schedules, and support management to ensure efficient project delivery and timely documentation updates across projects.

Qualifications

• Strong administrative, documentation, filing and record-management skills.
• Ability to read and interpret project drawings and schedules.
• Excellent coordination and communication abilities.
• Proficiency with MS Office and Google Workspace.
• Ability to manage multiple projects, with tight deadlines.

Responsibilities

• Oversee and coordinate project administration, documentation and records.
• Organize drawings, contracts, quotations, specifications and approvals.
• Monitor progress, deadlines and deliverables; prepare status reports.
• Coordinate with Production Planner, Factory Manager and site teams.
• Process procurement documents (PR/PO/DO) and track deliveries.
• Maintain shop drawings, BOMs, and project handover documents.
• Assist with finance-related documentation and supplier invoices.
• Schedule meetings, circulate minutes and manage action lists.
• Ensure compliance, filing controls and cross-department communication.

Skills

Excel

Word

Google Workspace

Documentation

Record management

Coordination

Reporting

Job description

Design Foundry Sdn. Bhd. in Kuala Lumpur seeks a Senior Admin Operations (Project Department) to oversee administrative, documentation, procurement support, and project records for construction, interior fit-out, and furniture operations.

You will coordinate across departments, maintain schedules, and support management to ensure efficient project delivery and timely documentation updates across projects.