Senior Project Admin & Operations Coordinator

Meinhardt EPCM Sdn. Bhd.; Johor Bahru; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Parking

Private Retirement Scheme

Hospital & Surgical Insurance

Job summary

Meinhardt EPCM Sdn. Bhd. is seeking a proactive Project Administrator to support daily office operations for our Johor Bahru projects.

You will coordinate meetings, manage records, handle travel arrangements, and assist with headcount reporting and asset control. Ideal candidates bring at least 5 years of relevant experience, strong MS Office skills, and a commitment to confidentiality. You will work closely with project teams and HQ, driving efficiency and data accuracy across administrative

Qualifications

• At least 5 years’ relevant experience.

Responsibilities

• - Coordinate and manage daily office operations to ensure an organized, efficient, and compliant work environment.
• - Maintain cleanliness, orderliness, and functionality of common office areas.
• - Implement cost-saving measures on office-related matters.
• - Review administrative expenses and suggest cost-reduction initiatives.
• - Provide general administrative support including correspondence and documentation.
• - Organize and support internal project team meetings, prepare MOM, and share action items.
• - Manage onboarding/offboarding for Johor-based project staff and track PPE and assets.
• - Organize meetings, travel, calendars, and coordinate with HQ Admin.
• - Maintain project headcount, manpower costs, and monthly reports to HR.
• - Create and maintain project databases, drive process improvements, and standardize workflows.
• - Manage site access and visitor procedures; streamline processes.
• - Track office supplies, PPE, and equipment; optimize inventory and supplier usage.
• - Perform ad hoc administrative duties as assigned by Project Director or Senior PM.
• - Ensure confidentiality and integrity of sensitive information.

Job description

Meinhardt EPCM Sdn. Bhd. is seeking a proactive Project Administrator to support daily office operations for our Johor Bahru projects.

You will coordinate meetings, manage records, handle travel arrangements, and assist with headcount reporting and asset control. Ideal candidates bring at least 5 years of relevant experience, strong MS Office skills, and a commitment to confidentiality. You will work closely with project teams and HQ, driving efficiency and data accuracy across administrative