Project Development Admin Assistant

JERAM SAGA SDN BHD; Puchong; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jeram Saga Sdn Bhd, a growing property development and construction business in Malaysia, seeks a Project & Operations Admin Assistant to keep projects organized, manage document filing, deadlines, and follow-ups, and support management with reports and records.

You will work closely with consultants, contractors, lawyers and suppliers, coordinating meetings and ensuring efficient project administration while seeking ways to improve processes.

Qualifications

• Highly organised and detail-oriented.
• Takes ownership and follows tasks through to completion.
• Naturally follows up without being reminded.
• Can manage multiple deadlines independently.
• Comfortable communicating with different stakeholders.
• Proactive and willing to solve problems rather than wait for instructions.
• Fluent in English and Malay.
• Diploma or degree in a related field is an advantage.

Responsibilities

• Maintain project trackers, document registers and filing systems
• Track submissions, approvals, deadlines, licences and renewals
• Follow up independently with consultants, contractors, lawyers and suppliers
• Maintain project correspondence, contracts, quotations, invoices and other records
• Coordinate meetings and prepare minutes/action lists
• Compile information, reports and documents for management
• Assist with project and business administration
• Identify ways to improve administrative processes and systems

Skills

Organisational skills

Deadline management

Follow-up

Stakeholder communication

Proactive problem solving

Bilingual (English & Malay)

Education

Diploma/Degree in Business

Diploma/Degree in Property/Construction/PM

Job description

This is a Project Development Admin Assistant role supporting a growing property development and construction business. Your core responsibility is to keep projects and operations organized, ensuring documents are properly filed, deadlines are tracked, outstanding matters are followed up, and nothing falls through the cracks. You will work closely with management and external parties including consultants, contractors, lawyers and suppliers.

Key responsibilities

Maintain project trackers, document registers and filing systems

Track submissions, approvals, deadlines, licences and renewals

Follow up independently with consultants, contractors, lawyers and suppliers

Maintain project correspondence, contracts, quotations, invoices and other records

Coordinate meetings and prepare minutes/action lists

Compile information, reports and documents for management

Assist with project and business administration

Identify ways to improve administrative processes and systems

About you

Highly organised and detail-oriented

Takes ownership and follows tasks through to completion

Naturally follows up without being reminded

Can manage multiple deadlines independently

Comfortable communicating with different stakeholders

Proactive and willing to solve problems rather than simply wait for instructions

Fluent in English and Malay

Diploma/Degree in Business, Property, Construction, Project Management or a related field is an advantage

Experience in construction/property is a plus but not essential

About us

We are a property development and construction business looking for a Project & Operations Admin Assistant to support our growing operations.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Established in 1999, Jeram Saga is a CIDB G7 construction firm serving government and institutional clients across Malaysia. We specialize in delivering large-scale projects, including civil infrastructure, educational facilities, agricultural centre, and heritage restoration, with contract values exceeding RM100 million.

Beyond construction, we have expanded into concrete product manufacturing and property development, strengthening our integrated capabilities.

As we continue to grow, we are seeking driven, skilled, and dedicated Malaysian professionals to join our team and contribute to shaping impactful projects nationwide. If you're looking for a place to grow, this is your place.

Established in 1999, Jeram Saga is a CIDB G7 construction firm serving government and institutional clients across Malaysia. We specialize in delivering large-scale projects, including civil infrastructure, educational facilities, agricultural centre, and heritage restoration, with contract values exceeding RM100 million.

Beyond construction, we have expanded into concrete product manufacturing and property development, strengthening our integrated capabilities.

As we continue to grow, we are seeking driven, skilled, and dedicated Malaysian professionals to join our team and contribute to shaping impactful projects nationwide. If you're looking for a place to grow, this is your place.

What can I earn as an Administration Officer