Project Admin: Detail‑Oriented Coordinator

Vision Path Sdn Bhd; Kuala Lumpur; On-site; MYR 26,000 - 41,000; Full time

Job summary

Vision Path Sdn Bhd in Kuala Lumpur is seeking a responsible Project Admin to support the Project Manager and project team with daily administrative and coordination tasks. You will organise documents, manage trackers, prepare simple letters and assist in meetings, minutes and reporting to help projects run smoothly.

The ideal candidate is attentive, detail-oriented and eager to learn, with good Bahasa Malaysia and English writing, and the ability to follow instructions, coordinate with multiple

Qualifications

• Minimum SPm, Certificate or Diploma in any relevant field.
• Fresh graduates are encouraged to apply.
• Candidates with administrative experience will be an advantage but are not compulsory.

Responsibilities

• Assist the Project Team Lead and project team with daily administrative matters.
• Organise and maintain project documents, records and correspondence.
• Prepare simple letters, emails, memos and other documents when required.
• Ensure documents are properly filed and easy to retrieve.
• Assist in maintaining document records and trackers.
• Check documents to ensure information is complete before submission.
• Assist in preparing documents and supporting information when required.
• Follow up with internal team members on pending tasks and outstanding matters.
• Update and maintain task and follow-up trackers.
• Assist in coordinating with different departments and external parties when required.
• Keep track of deadlines and remind relevant parties of pending matters.
• Inform the Project Manager of important outstanding issues.
• Prepare meeting materials when required.
• Take simple meeting notes and assist in preparing Minutes of Meeting.
• Update action items and follow up on outstanding matters after meetings.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Bahasa Malaysia

English writing

Education

SPM / Certificate / Diploma

Tools

Project management tools

Job description

Vision Path Sdn Bhd in Kuala Lumpur is seeking a responsible Project Admin to support the Project Manager and project team with daily administrative and coordination tasks. You will organise documents, manage trackers, prepare simple letters and assist in meetings, minutes and reporting to help projects run smoothly.

The ideal candidate is attentive, detail-oriented and eager to learn, with good Bahasa Malaysia and English writing, and the ability to follow instructions, coordinate with multiple