Project Executive / Project Admin

Tung Shin Hospital; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Tung Shin Hospital in Kuala Lumpur is seeking a Project Coordinator to assist the Project Manager in overseeing consultants and contractors, ensuring design intent and healthcare standards are met. You will coordinate meetings, track actions, and monitor progress while liaising with authorities for approvals and compliance.

The role requires strong communication, coordination, and organizational skills, with 2–3 years of relevant experience in construction or healthcare environments.

Qualifications

• Diploma/Degree in Construction Management, Civil Engineering, Architecture, or related field.
• Proficient in AutoCAD, MS Office and document management systems.
• Strong communication, coordination, and organizational skills.
• Two to three years of relevant administration or project management experience in construction or healthcare.

Responsibilities

• Assist the Project Manager in overseeing consultants and contractors to ensure design intent and healthcare standards.
• Coordinate project meetings, prepare minutes, and track action items for timely follow-up.
• Monitor and report progress, risks, and issues to management.
• Liaise with authorities for approvals and compliance.
• Support procurement by coordinating submissions and evaluation reports.
• Maintain organized project records and track budgets and expenditures.
• Prepare weekly/monthly project reports and update schedules with consultants.
• Assist in reviewing progress claims, variation orders, and payments before submission.

Skills

AutoCAD

MS Office

Document management systems

Communication

Coordination

Organizational skills

Education

Diploma/Degree in Construction Management or related field

Tools

AutoCAD

MS Office

Document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

A well-known, established hospital of more than 100 years in the industry, currently looking for talent to join us.

What You’ll Do

Project Coordination

• Assist the Project Manager in overseeing consultants and contractors to ensure compliance with the client’s design intent, specifications, and healthcare standards.
• Coordinate project meetings, prepare minutes, and track action items to ensure timely follow-up.
• Monitor and report on project progress, risks, and issues to the client’s management.
• Liaise with authorities (e.g., Ministry of Health, BOMBA, Local Council) for required approvals, licenses, and statutory compliance.
• Ensure proper communication flow between client, consultants, and contractors.
• Assist in reviewing consultants’ and contractors’ progress claims, variation orders, and payment applications before submission to management.
• Maintain accurate records of project budgets, expenditures, and financial tracking for client reporting.
• Support procurement processes by coordinating technical submissions, pre-qualification documents, and evaluation reports.

Documentation & Compliance

• Maintain an organized filing system for contracts, correspondence, approvals, and project records.
• Track document submissions (drawings, material approvals, authority applications) from consultants/contractors.
• Ensure compliance with healthcare construction standards, safety regulations, and quality assurance processes.

Reporting & Administration

• Prepare weekly/monthly project reports, dashboards, and presentations for management review.
• Monitor key project milestones and update project schedules in coordination with consultants.
• Support project audits, inspections, and final handover documentation.

Who Are We Looking For:

• Diploma/Degree in Construction Management, Civil Engineering, Architecture, Quantity Surveying, or related field.
• Proficient in AutoCAD, MS Office and document management systems.
• Strong communication, coordination, and organizational skills.
• Two to three years of relevant experience in administration or project management within the construction or healthcare industry. Fresh graduates are also encouraged to apply.
• Detail-oriented, with the ability to track multiple streams of work and follow up independently.