PROJECT ADMIN

ECO IBLAST SDN BHD; West Coast Division; On-site; MYR 36,000 - 72,000; Full time

Job summary

ECO IBLAST SDN BHD is seeking a proactive project administrator to support multiple client projects from documentation to coordination. You will maintain records, track progress, and assist with quotes, purchase orders, invoices, and claims while ensuring data accuracy.

The ideal candidate will have a diploma or degree in a related field, basic AutoCAD knowledge, strong MS Office skills, and the ability to manage multiple tasks with deadlines. Malaysian work experience is a plus.

Qualifications

• Diploma/Degree in Business Administration, Management, Engineering, or related field.
• Experience in project administration or coordination is an advantage.
• Basic knowledge of AutoCAD is required.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational and time-management skills.
• Good communication and interpersonal skills.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Prepare and maintain project documents, records, and reports.
• Coordinate project activities with internal teams, clients, contractors, and vendors.
• Track project progress, deadlines, approvals, and deliverables.
• Assist with preparing quotations, purchase orders, invoices, and claims.
• Maintain accurate project data and update trackers regularly.
• Follow up on outstanding documents, approvals, and project matters.
• Arrange meetings and prepare minutes when required.
• Assist the Project Manager with daily administrative and coordination tasks.
• Ensure all project documentation is properly filed and updated.
• Perform other administrative duties as assigned.

Skills

Organization

Time management

Communication

Interpersonal skills

Education

Diploma/Degree in Business Administration/Management/Engineering

Tools

AutoCAD

Microsoft Office (Excel/Word)

Job description

Prepare and maintain project documents, records, and reports.

Coordinate project activities with internal teams, clients, contractors, and vendors.

Track project progress, deadlines, approvals, and deliverables.

Assist with preparing quotations, purchase orders, invoices, and claims.

Maintain accurate project data and update trackers regularly.

Follow up on outstanding documents, approvals, and project matters.

Arrange meetings and prepare minutes when required.

Assist the Project Manager with daily administrative and coordination tasks.

Ensure all project documentation is properly filed and updated.

Perform other administrative duties as assigned.

Requirements

Diploma/Degree in Business Administration, Management, Engineering, or related field.

Experience in project administration or coordination is an advantage.

Basic knowledge of AutoCAD is required.

Proficient in Microsoft Office, especially Excel and Word.

Good organizational and time-management skills.

Good communication and interpersonal skills.

Able to manage multiple tasks and meet deadlines.