Admin PMO

Mftech Global (M) Sdn. Bhd.; Johor Bahru; On-site; MYR 36,000 - 54,000; Full time

Job summary

Mftech Global (M) Sdn. Bhd. is seeking an Admin, Project Management Office (PMO) to provide administrative, documentation, and coordination support for project activities.

The role involves maintaining project records, updating progress, monitoring timelines, and assisting the PMO team to ensure information and documentation are organized throughout the project lifecycle. Fresh graduates are welcome. Strong MS Office skills (Excel/Word), good communication, and meticulous attention to detail are

Qualifications

• Diploma or degree in business/admin or related field.
• Fresh graduates are encouraged to apply.
• Experience in administration or coordination is a plus.
• Proficiency in MS Office (Excel/Word) required.

Responsibilities

• Maintain project files, records, reports, contracts, and docs.
• Update progress, timelines, milestones in the Project Dashboard.
• Monitor deadlines and follow up on outstanding actions.
• Coordinate with BD, Procurement & Sourcing, Accounts, Operations.
• Prepare project reports, letters, forms, meeting documents.
• Arrange meetings, prepare minutes, and follow up on actions.

Skills

Attention to detail

Communication skills

Organization

Teamwork

Proactive

Education

Diploma or Bachelor's Degree in Business Administration, Project Management or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Responsibility

ADMIN, PROJECT MANAGEMENT OFFICE (PMO)

Job Summary

We are looking for an Admin, Project Management Office (PMO) to provide administrative, documentation, and coordination support for project activities. The role is responsible for maintaining project records, updating project progress, monitoring timelines, following up on pending actions, and supporting the PMO team to ensure project information and documentation are properly organized throughout the project lifecycle.

Key Responsibilities

• Maintain and organize project files, records, reports, contracts, and supporting documents.

• Update project progress, timelines, milestones, and status in the Project Dashboard.

• Monitor important project deadlines and follow up on outstanding actions or documentation.

• Coordinate with Business Development, Procurement & Sourcing, Account, Operations, and other relevant departments on project updates.

• Assist in preparing project reports, letters, forms, meeting documents, and other supporting documentation.

• Arrange project meetings, prepare meeting minutes, and follow up on agreed action items.

• Track project delivery, installation, testing, commissioning, training, and customer acceptance documentation.

• Assist in compiling documents for project claims, completion, and close-out.

• Manage departmental filing, correspondence, schedules, calendars, and general administrative matters.

• Coordinate document submission, signatures, approvals, and circulation to relevant parties.

• Support the PMO Manager and project team with other administrative and project-related tasks when required.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Project Management, Management, or related field.
• Fresh graduates are encouraged to apply.
• Experience in administration, project coordination, or documentation will be an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Good documentation, filing, and record management skills.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to follow up on pending matters.
• Able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team.

Skills & Competencies

• Administrative and documentation management.
• Project tracking and follow-up.
• Good organizational and coordination skills.
• Strong attention to detail and accuracy.
• Good communication and teamwork.
• Responsible, proactive, and able to manage multiple priorities.