Project Coordinator

Jobinmalaysia; Kampung Pasir Gudang Baru; On-site; MYR 35,000 - 60,000; Full time

Job summary

Jobinmalaysia is seeking a Project Coordinator to support the Project Manager and team by coordinating schedules, documentation, communication, resources, and daily activities to ensure projects meet timelines and quality standards.

The role requires strong organizational and communication skills, proficiency in MS Office, and familiarity with PM tools. You will work closely with clients and internal teams to maintain project documentation and track progress on milestones.

Qualifications

• Diploma in Engineering or Business Administration or related field.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Familiarity with project management tools and software.
• Strong attention to detail and problem-solving ability.

Responsibilities

• Coordinate project activities, schedules, and deadlines.
• Prepare and maintain project plans, reports, meeting minutes, and documentation.
• Communicate with clients, vendors, contractors, and internal teams.
• Track project progress, milestones, deliverables, and budgets.
• Organize project meetings and follow up on action items.
• Monitor project risks, issues, and dependencies and elevate concerns when necessary.
• Coordinate resources, materials, and logistics required for project execution.
• Maintain accurate project records and ensure documents are properly updated.
• Support the Project Manager with project reporting and administrative tasks.
• Ensure project activities comply with company policies, procedures, and quality standards.
• Assist with project close-out, including final documentation and lessons learned.

Skills

Organizational skills

Time management

Communication skills

Multitasking

MS Office proficiency

PM tools familiarity

Attention to detail

Education

Diploma in Engineering or Business Administration

Tools

Project management software

Microsoft Excel

MS Office Suite

Job description

Role Overview:

The Project Coordinator supports the Project Manager and project team by coordinating schedules, documentation, communication, resources, and day-to-day project activities to ensure projects are completed on time, within scope, and according to requirements.

Key Responsibilities:

• Coordinate project activities, schedules, and deadlines.
• Prepare and maintain project plans, reports, meeting minutes, and documentation.
• Communicate with clients, vendors, contractors, and internal teams.
• Track project progress, milestones, deliverables, and budgets.
• Organize project meetings and follow up on action items.
• Monitor project risks, issues, and dependencies and elevate concerns when necessary.
• Coordinate resources, materials, and logistics required for project execution.
• Maintain accurate project records and ensure documents are properly updated.
• Support the Project Manager with project reporting and administrative tasks.
• Ensure project activities comply with company policies, procedures, and quality standards.
• Assist with project close‑out, including final documentation and lessons learned.

Key Skills & Qualifications:

• Diploma Engineering, or Business Administration, related field.
• Strong organizational and time‑management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Familiarity with project management tools and software.
• Strong attention to detail and problem‑solving ability.